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Executive Assistant 2 - Community Health
Executive Assistant 2 - Community HealthInova Health System • Fairfax, VA, United States
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Executive Assistant 2 - Community Health

Executive Assistant 2 - Community Health

Inova Health System • Fairfax, VA, United States
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Inova Community Health is looking for a dedicated Executive Assistant 2 to join our team. This role will be Full-Time, Monday-Friday, 8 : 30 a.m. - 5 : 00 p.m

Inova is consistently ranked a national healthcare leader in safety, quality and patient experience. We are also proud to be consistently recognized as a top employer in both the D.C. metro area and the nation.

Featured Benefits :

  • Committed to Team Member Health : offering medical, dental and vision coverage, and a robust team member wellness program.
  • Retirement : Inova matches the first 5% of eligible contributions - starting on your first day.
  • Tuition and Student Loan Assistance : offering up to $5,250 per year in education assistance and up to $10,000 for student loans.
  • Mental Health Support : offering all Inova team members, their spouses / partners, and their children 25 mental health coaching or therapy sessions, per person, per year, at no cost.
  • Work / Life Balance : offering paid time off, paid parental leave

Executive Assistant 2 Job Responsibilities :

The Executive Assistant 2 compiles and maintains data / documentation to ensure availability of complete, accurate and current information. Composes, reviews, and prepares correspondences / presentations accurately and in a timely manner. Maintains calendars and coordinates meetings to ensure the most efficient and effective use of the time. Performs a variety of administrative activities to ensure the smooth and efficient operation of the office.

  • Organizes and tabulates data, often of a highly confidential nature, and maintains routine and / or specialized databases using Excel, Access or other specialized database applications.
  • Organizes and expedites the flow of work through the office / department.
  • Possesses broad knowledge of overall corporate operations.
  • Assists in the preparation for executive meetings.
  • Designs, formats and showcases presentations / documents by using intermediate / advanced features of Microsoft Office applications (Word, Excel, Power Point); Responds to mail, faxes, and email accordingly.
  • Coordinates internal / external meeting arrangements by including invitation / registration process, facilities, catering / logistics as well as travel and hotel arrangements as needed.
  • Serves as gatekeeper by screening visitors / calls, responding to inquiries or referring them to other team members, scheduling meetings / calls and following up.
  • Possesses a knowledge of the functional area and system-wide impact of that function as well as major system issues with which executive is involved.
  • May perform additional duties as assigned.
  • Minimum Qualifications :

  • Education : High School diploma or equivalent
  • Experience : 4 years of relevant office experience including 2 years of reporting to a senior leader Or Bachelors degree equivalent to 3 years of relevant experience
  • Preferred Qualifications :

  • Bachelor's degree
  • Experience providing administrative support to senior leaders
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    Executive Assistant • Fairfax, VA, United States

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