Executive and Operations Support Coordinator

Position Summary

SCELC is seeking a resourceful, detail-oriented, tech-comfortable professional to serve as our full-time Executive and Operations Support Coordinator. This position is essential to the smooth functioning of SCELC's core operations and supports executive leadership, board activities, library and vendor relationships, and fiscal accountability.

The successful candidate will bring strong organizational skills, astute judgment, and a collaborative spirit to a mission-driven nonprofit supporting academic and research libraries. This is an ideal opportunity for someone eager to support a small team with statewide and national impact. Examining issues of diversity, equity, inclusion, and accessibility will shape all aspects of how the SCELC staff approach work with our communities.

The right person for this role will :

• Be proactive and able to spot what needs doing, especially when the executive is juggling a lot, or when timelines are tight
• Make sure nothing falls through the cracks by keeping calendars, checklists, and files organized and helping others to stay on task
• Handle sensitive information with care and know when to keep something confidential
• Be comfortable with technology and willing to learn new tools independently and in collaboration with others
• Communicate clearly with a friendly, professional tone in email, on the phone, and in person
• Be dependable, pragmatic, and able to follow through without reminders
• Bring a collegial, approachable manner while still keeping things professional when working with other staff, libraries, vendors, and board members
• Take genuine satisfaction in helping others succeed and making sure the behind-the-scenes work is accurate and complete
• Intend to spend at least a few years with our organization
• Look forward to spending a couple days a week in the company of local colleagues

Essential Duties and Responsibilities

The essential functions include, but are not limited to the following :

Executive & Board Support-50%

Financial & Administrative Operations-35%

Office and Programmatic Support-15%

Minimum Qualifications (Knowledge, Skills, and Abilities)

Physical Demands and Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform the functions. While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or fingers, handle or feel objects, tools, or controls. The employee is occasionally required to stand, walk, and reach with hands and arms. The employee must be able to sit for long periods of time. The employee must occasionally lift and / or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually low to moderate.

Work Schedule and Compensation

Hybrid work hours (2 days onsite) will routinely be between 8 : 00am and 4 : 30pm Monday-Friday with a final schedule to be arranged with the Executive Director, with some flexibility available. Minimum salary : $68,640, with generous health, dental, and retirement benefits and annual bonus possibility. SCELC is a work / life balance-friendly environment where you accrue four weeks of vacation annually, 96 hours of sick and safe leave, plus a standard holiday schedule including a winter break.

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