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Administrative Assistant
Administrative AssistantPiper Maddox • Charlottesville, VA, United States
Administrative Assistant

Administrative Assistant

Piper Maddox • Charlottesville, VA, United States
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Part-Time Admin Assistant

100% Onsite - Charlottesville, VA

Schedule - 20 hours a week : 9 AM - 1 PM (or 9 AM - 1 : 30 PM with a half hour lunch)

Term - 12wks / 3mths ( maternity cover)

Pay rate - $22 - $26 / hour

The Administrative Assistant will perform office support duties and facilitate office productivity. The position will report directly to the VP of Talent & Administration, also working closely with the company’s Marketing & Office Manager, as well as cross-departmentally throughout the company.

Roles & Responsibilities :

  • Manage incoming and outgoing mail
  • Answering main phone line and routing calls
  • Coordination with and greeting of office visitors
  • Support of office systems such as phones, copier, IT hardware, and AV in conference rooms
  • Support of relationship with landlord and office logistics such as janitorial staff, repairs or improvements to the office space, etc.
  • Coordination of hospitality for visitors and company events
  • Coordinate travel for team, including conference preparation
  • Scheduling and other administrative support for leadership
  • Supporting the requirements of and interfacing with parent company
  • Manage and coordinate background checks for vendors and landowners
  • Assist development and legal teams by managing administrative activities, including, but not limited to : Renew & Track LLCs; setting up title assessment workbooks; group mailings, Option payment reminding, tracking, and payments; IDD renewal tracking and outreach.
  • Support of the HR recruiting, onboarding, and review processes
  • Maintenance and tracking of items in HR IT platforms
  • Support of the company’s training program, including tracking completion of required trainings, supporting with the scheduling of trainings, and running of training surveys
  • Special projects as assigned

Skills :

  • Proficiency with Microsoft products (Word, Excel, PowerPoint, OneNote, Teams, Outlook, etc.)
  • Experience using a CRM platform like Salesforce.com, a plus
  • Acting Notary Public, a plus
  • Education & Experience :

  • 4-year university degree, BS or BA or equivalent, relevant professional experience
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    Administrative Assistant • Charlottesville, VA, United States

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