Part-Time Admin Assistant
100% Onsite - Charlottesville, VA
Schedule - 20 hours a week : 9 AM - 1 PM (or 9 AM - 1 : 30 PM with a half hour lunch)
Term - 12wks / 3mths ( maternity cover)
Pay rate - $22 - $26 / hour
The Administrative Assistant will perform office support duties and facilitate office productivity. The position will report directly to the VP of Talent & Administration, also working closely with the company’s Marketing & Office Manager, as well as cross-departmentally throughout the company.
Roles & Responsibilities :
- Manage incoming and outgoing mail
- Answering main phone line and routing calls
- Coordination with and greeting of office visitors
- Support of office systems such as phones, copier, IT hardware, and AV in conference rooms
- Support of relationship with landlord and office logistics such as janitorial staff, repairs or improvements to the office space, etc.
- Coordination of hospitality for visitors and company events
- Coordinate travel for team, including conference preparation
- Scheduling and other administrative support for leadership
- Supporting the requirements of and interfacing with parent company
- Manage and coordinate background checks for vendors and landowners
- Assist development and legal teams by managing administrative activities, including, but not limited to : Renew & Track LLCs; setting up title assessment workbooks; group mailings, Option payment reminding, tracking, and payments; IDD renewal tracking and outreach.
- Support of the HR recruiting, onboarding, and review processes
- Maintenance and tracking of items in HR IT platforms
- Support of the company’s training program, including tracking completion of required trainings, supporting with the scheduling of trainings, and running of training surveys
- Special projects as assigned
Skills :
Proficiency with Microsoft products (Word, Excel, PowerPoint, OneNote, Teams, Outlook, etc.)Experience using a CRM platform like Salesforce.com, a plusActing Notary Public, a plusEducation & Experience :
4-year university degree, BS or BA or equivalent, relevant professional experience