Proposal Coordinator

Job Description

IKM Architecture is seeking a detail-oriented and proactive Proposal Coordinator to support the firm’s pursuit efforts. This role is focused on developing high-quality proposals, qualifications packages, and presentations. The ideal candidate will bring strong writing, editing, and organizational skills, with the ability to manage multiple deadlines and collaborate with technical staff, consultants, and leadership teams.

Responsibilities :

• Proposal Development : Coordinate and produce RFQs, RFPs, and related submission materials from kickoff through delivery, ensuring compliance with client requirements and IKM brand standards.
• Document Analysis & Planning : Review RFQ / RFP documents, create pursuit matrices and schedules, and facilitate kickoff and review meetings to align stakeholders.
• Content Development : Draft, edit, and format resumes, project sheets, and proposal narratives tailored to pursuit strategy and client priorities.
• Presentation Support : Develop and format interview and presentation materials; assist with coaching teams to ensure clear, consistent messaging.
• Research & Strategy : Research clients, projects, and competitors to help shape win themes and pursuit strategies.
• CRM Management : Maintain and update project data, resumes, and opportunities in the firm’s CRM (Deltek).
• Quality & Brand Consistency : Ensure accuracy, clarity, and consistency across all pursuit deliverables.
• Marketing Materials : Support creation of collateral such as award submissions, brochures, and event materials (secondary to proposals).

Qualifications :

Benefits :

Salary :  $55,000 to $70,000 and is based on experience

Workplace Type :   Hybrid

Job Type :   Full Time

Job Location :   Pittsburgh, PA; Cleveland, OH; Columbus, OH

Start Date : Flexible / Negotiable :

We understand that every candidate has unique circumstances, and we are open to discussing a start date that works best for you. Our priority is to find the right fit for the role, and we are committed to accommodating the needs of the successful candidate. Please feel free to discuss your preferred start date during the interview process.