Customer Service Representative

City Clerk Treasurer Utility Billing And Customer Service Representative

Salary : $33,425.60 Annually

Location : Panama City, FL

Job Type : Full-Time

Job Number : 20251009

Department : City Clerk Treasurer

Division : Utilities / Billing & CSR

Opening Date : 10 / 09 / 2025

Salary / Hourly wages may be adjusted based upon experience within Step Plan Parameters.

Major Functions

Under the leadership and general guidance of the City Clerk / Treasurer this is technical clerical work involving contact with customers in the utility billing and customer service department. Primary functions are payment collection and account maintenance activities. Extensive engagement with the general public in a customer-focused manner via in-person contact, telephones, and written communication is a key responsibility of this position. This position involves working with citizens the entire day in various roles and is an extroverted position.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and / or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions. These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position.

• Serve as the liaison and customer service support for City of Panama City team members, leadership and the general public.
• Answering and processing incoming inquiries and concerns from customers in a cooperative, friendly, effective and customer-focused manner.
• Communicates in an efficient, prompt and courteous manner with all internal and external customers in person or by phone.
• Answers email communications in a professional, courteous and accurate manner.
• Assists with opening and closing customer water, sewer and garbage accounts.
• Corresponding with customers, processing applications, terminating services and transferring accounts.
• Tracking and maintaining records for new taps and completing work orders in writing with specific details for service connections.
• Preparing accurate and complete forms, including installation and removal work orders, final billings, refund reports and collection reports.
• Maintains various records, reports and accounts utilizing various systems.
• Process credit card and e-check payments through the third-party collector.
• Maintains automatic bank drafting files and applications.
• Research, track and resolve issues regarding returned checks, e-checks and bank drafts.
• Resolve customer concerns, including solving problems involving computation of bills, bill adjustments, high consumption readings, illegal consumption, etc., in a professional and courteous manner.
• Maintaining and updating the meter reading program, billing master file for utility billing and final billing.
• Entering meter reading data into the computer system.
• Transferring meter data from the mainframe and uploading it into the interrogator program for the service department to verify and correct.
• Reviewing all high readings and determining any necessary adjustments.
• Reviewing all bills before mailing for accurate data.
• Operating cash register, receiving and verifying payments on accounts.
• Balancing monies received and preparing daily reports.
• Perform other duties as assigned.

Knowledge, Skills and Abilities

Minimum Qualifications

A comparable amount of training or experience may be substituted for the minimum qualifications.

Physical Demands

The physical demands described here are representative of those that must be met by the team member to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Summary :

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Risk / Safety Conditions

The position involves a minimal degree of risk with time-sensitive deadlines being a consistent part of the job.

Disclaimer

These are intended only as illustrations of various types of work performed. The omission of specific duties does not exclude them from the position.

Benefits

Panama City Offers a complete benefits package to all full time employees. Below is a list of the benefits offered by the City. For more detailed information about the benefits please reach out to the Human Resources Department.

Work / Life Integration

Health & Wellness

Financial Wellness