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Project Administrator

Project Administrator

Safe Boats InternationalSeabeck, WA, US
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Job Description

Job Description

Project Administrator

Department : Project Management

Reports to : Director of Program and Project Management

Location : Bremerton

FSLA Status : Exempt

Compensation : $78-80K per year DOE

Shift : Days

Why work with us?

  • Opportunity to work for a 100% employee-owned company.
  • Collaborative work environment with a focus on professional development and continuous improvement.
  • Competitive compensation and benefits package- including company paid Healthcare, Paid Time off, 401K and more!
  • Four, ten-hour day work week
  • Contribute to providing first responders and the military with tools they need to save lives

Why we need you and what you will be responsible for :

With a record high backlog of boats to build and because business is booming, we are seeking a Project Administrator to join our team! You would be supporting all phases of project and program execution process; to include initiating, planning, executing, monitoring, controlling, and closing. Working closely with project and program managers and cross functional project / program teams, you would ensure successful completion of projects / programs throughout their lifecycle.

What you would be doing / responsibilities :

  • Supports project and program managers with a variety of tasks including administrative, internal and external communication(s), and customer service.
  • Participates in developing and maintaining project goals, milestones, deliverables, plans, and schedules.
  • Participates, coordinates, facilitates contract Post Award Meetings, Program Reviews, Pre-Delivery Inspections, and other required customer meetings.
  • Develops, plans, and schedules, and tracks Project timelines (master, intermediate and detailed) using Microsoft Project and / or Excel and schedule performance measurement reports to satisfy company and customer requirements for program status.
  • Manages planning and execution of limited, small projects; projects may include product design and development, as well as production.
  • Update Product Lifecycle Management (PLM) and Enterprise Resource Planning (ERP) systems with timely and accurate project status updates to ensure cross-functional visibility, support informed decision-making, and maintain alignment with production and delivery schedules.
  • Compiles Risk Register and updates for Programs and Projects
  • Participates in project and program strategy creation for contingency planning and risk mitigation. Identifies and solves project issues effectively.
  • Ensures execution of assigned projects is completed in accordance with agreed schedule.
  • Develops, facilitates, and contributes to process / quality improvement teams and / or initiatives. Identifies and recommends improvements to scheduling processes, practices or materials which lead to positive results in product quality.
  • Participates in new business proposals analyzes response requirements, develops response tools / templates, researches past performance, and develops / edits / assembles response content.
  • Coordinates and compiles information from a variety of departments / contributors for monthly and quarterly meetings. Populates and updates action trackers.
  • Manage the coordination and tracking of loose items and outfit kits across multiple projects or departments.
  • May communicate with and engage customers upon direction of Project and Program Managers
  • Complies with and enforces standard company policies and procedures.
  • Notarizes documents on request for the company as a whole.
  • Other related duties as assigned.

    • Core Skills and Experience we are looking for :

  • Computer- MS Office, Project, Visio, Teams, and SharePoint
  • Understanding of the Federal / DOD acquisition and procurement process and project management processes as defined by the Project Management Institute (PMI) Project Management Body of Knowledge (PMBOK).
  • Time Management – Ability to manage one's own time and the time of others. Understanding of cross functional relationships of timing and influence on schedules.
  • Effective written and verbal communication skills
  • Experience coordinating projects (2 years or more)
  • Effective meeting facilitation skills conducting both in-person and remote meetings.
  • Organization - well-organized and detail-oriented; strong follow-through
  • Intermediate to advanced proficiency in Microsoft Office
  • Notary license or the ability to obtain one.
  • US Citizenship required (per Government Contract stipulations)

    • E ducation :

  • Bachelor's Degree or equivalent relevant experience.

    • Physical Requirements :

  • Position requires use of computer, telephones and other office equipment, reading, writing, standing, sitting, walking, repetitive motions, bending, climbing, listening and hearing ability and visual acuity
  • Ability to sit and / or stand for long periods of time (up to 10 hours)
  • Position also requires ability to work in and around boats from the beginning of production through on the sea trails. This includes mobility to work in and around incomplete aluminum hull structures.
  • Ability to lift packages, equipment, etc. up to 40 lbs.

    • All new hires are subject to pre-employment drug screenings, background checks, and E-Verify, according to federal law. Applicants must be eligible to work in the United States and be ITAR compliant. Applicants must be 18 years of age or over.

    SAFE Boats International, LLC is and Equal Opportunity and Affirmative Action Employer, a Member of Drug Free Business and an E-Verify participant. SAFE Boats International, LLC abides by the requirements of 41 CFR §§ 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, sex, or national origin. SAFE Boats takes affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, national origin, protected veteran status or disability.

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    Project Administrator • Seabeck, WA, US

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