Real Estate Assistant

Job Description

Job Description

Are you a systems-driven leader who thrives on creating order that drives growth? O'Connor Estates - a boutique real estate firm co-founded by sisters Claire and Sam O'Connor, which closed nearly $40M in 2024 with its signature "vibe flipping" specialty, as featured in HousingWire - is seeking a Director of Operations to lead the next chapter of our business.

This is a career-defining opportunity for a polished, experienced residential real estate operations expert with an active CA license, who thrives in a high-performance, design-forward environment and excels at delivering exceptional experiences for both the team and discerning clientele.

The Opportunity

As Director of Operations, you'll be the guiding hand behind O'Connor Estates' high-performing team. You'll implement systems and processes that keep the business efficient, accountable, and client-focused. From SOPs and project management tools to overseeing listings, transactions, and team performance, you'll ensure every detail - and every client experience - is handled with concierge-level care.

You'll also serve as a trusted executive partner to Claire and Sam, keeping them prepared and focused on high-level business growth. Your leadership will directly shape client experiences, team culture, and the trajectory of our brand.

What You'll Do

• Build and manage systems & SOPs : Streamline processes across listings, transactions, client follow-up, and team communication.
• Implement project management tools : Keep deals, initiatives, and team goals on track.
• Provide executive support : Manage inboxes, calendars, and prep for listing appointments.
• Manage deal flow : Take ownership of transactions from start to finish - drafting contracts, coordinating with stagers and photographers, overseeing renovation and development projects, preparing inspection resolutions and offer sheets, and tracking invoices to ensure projects stay on budget. Collaborate with the marketing team to ensure all campaigns, listings, and events are strategically timed and aligned.
• Manage the CRM :