Unit Secretary - F / T Day Shift

Description

Day Shift : 7am-330pm 40 hours / week

Required : High School Graduate or equivalent. Previous secretarial / computer experience preferred with Windows based computer system. Hospital or other health care setting experiences

Summary :

To provide combination secretarial, computer data entry, reception and clerical duties at the direction of the Administrative Nurse Manager or Designee.

Responsibilities :

1. Transcription of Physician's Order's and computer skills. Criteria A : Transcribes Physician's Order's in an accurate and timely manner according to Norwalk Hospital's Policies and Procedures. Transcription of Physician's Order's and computer skills. Criteria B : Calls department for facilitation of transcribed order when appropriate.

2. Record Maintenance Criteria A : Prepares , maintains and forwards records in an accurate and timely manner. Record Maintenance Criteria B : Files all reports in the correct patient's records daily . Replenishes and reviews records on a daily basis, according to unit procedures. Record Maintenance Criteria C : Prepares records for admission, transfer, surgery, procedures, discharge and expiration. Delivers expiration records to Admitting, immediately. Record Maintenance Criteria D : Processes discharge records according to standard chart order.

3. Communication Criteria A : Communicates effectively and courteously with patients, visitors, and coworkers within the scope of his / her responsibilities. Identifies unit and self when answering phone. Communication Criteria B : Competent in the use of Cerner, Navicare Call System, Vocera, Nash system and Forms on Demand. Communication Criteria C : Assists the RN in care delivery by providing accurate and timely processing of communications. Relays information to appropriate person in a timely manner. Communication Criteria D : Remains current with unit based and hospital wide information, such as email, Shared Governance and other means of communication

4. Occupational and Personal Responsibilities Criteria A : Follows all identified policy and procedures in carrying out unit assignments i.e., postings, work sheets, maintenance of data and knowledge of medical terminology. Occupational and Personal Responsibilities Criteria B : Offers suggestions and solutions to help improve unit operations. Occupational and Personal Responsibilities Criteria C : Maintains neat and orderly appearance and environment. Occupational and Personal Responsibilities Criteria D : Complies all competencies and annual requirements as established by the Staff Development Department and the Nurse Manager. Maintains personal Educational Record.

5. Equipment and Supplies Criteria A : Monitors, orders and oversees maintenance of equipment and supplies in a proper, orderly and cost-effective manner. Equipment and Supplies Criteria B : Enters and renews chargeable items / services into computer system for patient care correctly. Equipment and Supplies Criteria C : Contacts appropriate departments as directed by Manager / designee, for needed services on nursing unit.

6. Unit responsibilities Criteria A : Enters all assignments in to the Navicare system. Unit responsibilities Criteria B : Enters the Nash data every 4 hours and reviews the previous 24 hours of data for accuracy on day shift. Unit responsibilities Criteria C : Supports unit by assisting with call bell response according to unit standard, following hierarchy. Unit responsibilities Criteria D : Completes unit safety rounds, including checking name bands, signage, and emergency equipment.

7. Performs other duties as assigned.

8. Fulfills all compliance responsibilities related to the position.

Education : HS GRAD / EQUIVALENT

Other Information :

Required : High School Graduate or equivalent. Previous secretarial / computer experience preferred with Windows based computer system. Hospital or other health care setting experiences.

Minimum Experience : zero to six months

Desired : Working knowledge of medical terminology

Working Conditions :

Manual : significant manual skills / motor coord & finger dexterity

Occupational : Some occupational risk

Physical Effort : Sedentary / light effort. May exert up to 10 lbs. force

Physical Environment : Generally pleasant working conditions

Company : Norwalk Hospital Association

Org Unit : 413

Department : General Surgical

Exempt : No

Salary Range : $16.50 - $27.67 Hourly