Executive Assistant to CEO

Job Description

Job Description

About Mast Reforestation :

As a leading forest restoration company in the U.S., Mast Reforestation (Mast) is on a mission to make ecological recovery scalable for wildfire-impacted landscapes. As bigger and hotter fires destroy more forestland every year, Mast provides innovative solutions for landowners facing the aftermath of devastating wildfires.

Recently, Mast develops projects of burial of post-wildfire biomass, addressing areas that are ecologically and financially challenged after high-severity wildfire. This approach sequesters carbon for centuries while funding comprehensive land restoration.

As the only vertically integrated forest restoration company in the industry, Mast has removed the financial and procedural barriers that typically stand in the way of post-fire recovery. Through trusted forestry companies Silvaseed and Cal Forest in its portfolio, Mast operates the largest seed bank and reforestation container stock producer in the Western U.S. These nurseries continue to provide critical reforestation services, collecting diverse native seed species and producing seedlings for restoration projects across the West. To learn more, visit www.mastreforest.com and watch this video of our recent project in Montana : https : / / www.mastreforest.com / projects / mt1

If you’re inspired by our mission to create scalable, lasting climate impact, we’d encourage you to apply!

Mast Reforestation is seeking a professional Executive Assistant (EA) who is a force multiplier for  Grant Canary  (CEO).  This role is critical for ensuring our leadership can focus on strategic priorities for providing exceptional administrative, operational, and logistical support.  The ideal candidate is not only highly organized and discreet but also proactive and capable of managing complex systems in a fast-paced startup environment.

What you’ll be doing :

For the right candidate, they will find that the company’s mission and values align with their career aspirations.  There is a potential for this role to evolve and expand in responsibility, potentially encompassing project management, cross-functional initiatives, and deeper strategic support as the company's needs change.

Key Responsibilities :

Strategic Support & Communication -

• Act as the primary point of contact and liaison between the CEO, Leadership Team (LT), board members, and investors, ensuring seamless communication flow
• Own the preparation and execution of all logistics and clear agenda building of key meetings, including the weekly LT meetings, quarterly Board meetings, and First Friday (quarterly All-Hands) on agenda creation, material preparation, minute-taking, and action-item tracking
• Assist the CEO with investor relations coordination and communications
• Lead event coordination for company events ranging from simple internal events (LT retreats) to complex external events (see more ‘Carbon Sales team support’ below)

Operational & Administrative Excellence -

Carbon Sales Team Support -

Qualifications, Required experience & Skills :

Personal attributes :

Logistical requirements :

The compensation package includes a base salary plus numerous benefits! As of October 2025, the Seattle-based salary for this role falls within this range : $80,000 to $100,000 per year. We'll determine the final base salary based on the candidate's relevant experience, skills level and residing location during the hiring process.

Mast Reforestation, Silvaseed & Cal Forest offer :