Part-time Administrative Assistant- Adult Probation and Pre-Trial

Part-time Administrative Assistant- Adult Probation and Pre-Trial

Performs administrative support for the Adult Probation & Pretrial Director and the Adult Probation & Pretrial staff; performs related work as required.

This is a clerical and administrative support position with the principal function to provide administrative support to Adult Probation & Pretrial department. Major duties include creating and maintaining files and spreadsheets, entering data into various software programs, maintaining clerical records and logs, gathering information and providing statistics as required, setting priorities, and monitoring the calendar. Other duties will include typing and preparing correspondence and documents. The work is performed under the supervision of the Adult Probation & Pretrial Director, with considerable latitude for the exercise of independent judgment and initiative. The principal duties of this class are performed in a general office environment.

Essential Duties and Responsibilities (may vary by assignment) :

• Reliably gather and disseminate information necessary for the efficient functioning of Adult Probation & Pretrial staff;
• Create and maintain Excel spreadsheets to track and gather information;
• Provide accurate data entry into Odyssey, Excel and other tracking systems;
• Gather information for creating statistical and financial reports;
• Maintain and create electronic files as necessary;
• Create, transcribe, type and proof files, memos, letters and documents of a confidential nature;
• Maintain department policy and procedure manuals;
• Operate standard and specific office equipment such as computer, copier, fax, scanner, etc.
• Use computer to research documents, obtain information and enter data;
• Maintain specific files as directed;
• Create, maintain and close electronic files, records and documents including projects and programs;
• Perform all work duties and activities in accordance with Adult Probation & Pretrial policies, procedures and safety practices;
• Maintain stats for Public Safety Assessment data tracking and compile reports regularly on that data as directed by Adult Probation & Pretrial Director;
• Maintain stats for probation officer caseloads monthly in Excel and provide graphs, reports, etc as needed to Judges and Adult Probation & Pretrial Director.

Other Duties and Responsibilities :

Competencies :

Knowledge of :

Acceptable Experience and Training :

Special Qualifications :

Essential Physical Abilities :

Bannock County is an Equal Opportunity Employer. Veteran's Preference Given Pursuant to Idaho Code.