Program Assistant (HIPPY) Palm Beach

Job Description

Job Description

Requirements Minimum of high school diploma or equivalent required, CDA preferred. One year experience in administrative support functions required; detail oriented, excellent organizational and multi-tasking skills; ability to adhere to deadlines; must be computer literate with proficiency in MS Office specifically Word, Excel and PowerPoint. Experience working in a database required. Able to work flexible hours including some evening and weekends. Valid FL Driver's License or State of FL ID card. This is a position of special trust which requires the employee to successfully meet Level 2 background screening requirements. Able to perform in an empowered environment by working collaboratively with other professionals, personnel and direct service providers. Must be familiar and comfortable working with diverse populations.

• Responsibilities : Provide administrative and on-site support to the HIPPY programs in Miami-Dade and Broward including : Maintaining adequate supplies; preparing agendas / recording / typing minutes; answering the telephone and responding to inquiries; preparing and drafting correspondence / program documents; filing, maintaining / updating program forms; assisting with preparation of workshop / meeting; completing purchase orders / check requests; travel requests / vouchers;

Maintains schedules / calendars and securing meeting locations; ensure team members sign in / out resource materials, tracks and ensures return of all materials; assist with monthly distribution of HIPPY curriculum materials; create service documentation forms for HIPPY programs; enter program data into required database(s); generates and distributes monthly attendance reports; create flyers, brochures and presentation slides; reviews marketing materials to ensure proper formatting, updated company required bugs, letterhead, etc..; coordinate the production of the materials with vendor; maintain updated HIPPY binders, spreadsheets and records; tracks service documentation; participate audits.

Family Central is an Affirmative Action / Equal Opportunity Employer, a Drug Free Workplace and requires drug testing.

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