Event Planning Specialist

Event Planning Specialist

We are seeking an ambitious, energetic, creative, and enthusiastic Event Planning Specialist to join our Marsh McLennan Global Events team! This person will manage and produce internal and external events from conception through completion while providing outstanding client service in a fast-paced environment. The ideal candidate should be a team player who is passionate about hospitality, detail-oriented, takes initiative, and is highly creative.

We will count on you to :

• Lead the planning of assigned meetings and events by establishing the vision and overseeing the ideation, planning, and execution processes in collaboration with internal stakeholders, requiring strong interpersonal skills and teamwork.
• Identify, research, and secure meeting venues through site inspections and contract negotiations for hotels and special event spaces. Candidates must have experience in contract negotiation and effective collaboration with hotels.
• Develop and manage event budgets, track expenses during the planning process, review and process vendor invoices and wire transfers, and conduct post-event budget reconciliation. Experience in managing programs and financial oversight is essential.
• Take ownership of comprehensive event services, including venue management, contracting, timelines, attendee communications, registration, hotel arrangements, transportation, food and beverage, dcor, speaker and sponsor coordination, AV / production, branding, mobile apps, off-site activities, shipping, and on-site supervision.
• Establish and cultivate strong relationships with hotels, restaurants, and third-party providers, while staying informed about new restaurant openings and changes in ratings or head chefs to maintain high standards in event execution.
• Post-Event Evaluation : gather feedback from attendees, analyze event metrics, and prepare post-event reports to improve future events and measure the effectiveness of event strategies.
• Support the department head in developing ways to optimize and streamline the event planning process, standardize budget tracking, and control expenses, leverage event technology, analyze event success, and improve attendee experience.

What you need to have :

What makes you stand out :