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Office Administrator (temp)

Office Administrator (temp)

Team Sunshine Construction, LLCHudson, MA, US
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Join Team Sunshine : Transforming Solar, Construction, and HVAC in New England!

Ranked #2 Solar Installer by Forbes, Team Sunshine is dedicated to leading the charge in solar energy, construction, and HVAC services in New England. We're committed to excellence and growth, and we're seeking passionate individuals to join our team and contribute to our mission.

Position Overview :

The Office Administrator (Front Desk) will play a critical role in maintaining office efficiency and supporting various departments. This individual will be the first point of contact for visitors and staff, manage daily office operations, and assist upper management and owners with administrative tasks.

This is a temporary position for up to six months , with the potential to become permanent based on company needs and performance.

Key Responsibilities :

Office Supplies Management :

  • Take inventory of office supplies and equipment (e.g., computers, phones, desks).
  • Maintain inventory records, updating as new items are purchased or disposed of.
  • Order and restock supplies as needed to ensure smooth office operations.

Permit and Fee Administration :

  • Print and mail permit applications.
  • Pay for permits and interconnection fees, maintaining accurate records.
  • Maintain a weekly and monthly log of payments with due dates and amounts.

    • Scheduling Inspections & Coordination :

  • Contact local building departments to schedule solar inspections.
  • Maintain and update the inspection board with upcoming appointments.
  • Communicate with homeowners and field teams to confirm inspection dates and requirements.
  • Clarify inspection processes with municipalities as needed.

    • Administrative Support :

  • Assist upper management and owners with various administrative tasks.
  • Learn all other administrative roles and provide coverage during vacations or sick leave.
  • Support other departments as needed, such as :
  • Assisting the service department by contacting Enphase and SolarEdge for issue resolution.
  • Supporting the inspection department by coordinating scheduling and confirming local requirements.

    • Additional Duties :

  • Collaborate with team members across departments to ensure operational efficiency.
  • Handle miscellaneous tasks and projects as assigned by upper management.
  • Minimum of 1-2 years of administrative support experience, preferably in the solar or construction industry
  • Excellent organizational and time management skills
  • Strong attention to detail and accuracy
  • Ability to work independently and as part of a team
  • Good communication and customer service skills
  • Valid driver's license and reliable transportation
  • Benefits We offer a highly competitive salary and benefits package, including health insurance, dental, eye and paid time off. Additionally, we provide opportunities for career growth and advancement within the company. $22+ / hr
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    Office Administrator • Hudson, MA, US

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