Office Administrator

Benefits : 401(k)

Health insurance

Opportunity for advancement

Paid time off

Benefits / Perks

Competitive Compensation

Paid Time Off

Career Growth Opportunities

Job Summary

KIVA STONE is wholesale stone distributor of granite, marble & quartz slabs for residential & commercial construction. At KIVA STONE, we owe our success to the efficiency of our organizational processes. To help maintain and grow this standard, we're seeking an experienced Office Administrator to support the daily operations of our company.

We are seeking a motivated and outgoing Office Administrator to join our team. In this role, you will provide a variety of clerical and administrative support to our employees, ensuring the office runs smoothly and efficiently. Your responsibilities will include answering phone calls, processing payments, invoicing and closing sales orders, filing completed paperwork, confirming-scheduling & routing deliveries. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. You will be providing administrative support to our management & sales departments.

Responsibilities :

Assisting with the management of daily operational activities

Answering phones and responding to client requests and inquiries

Maintaining operational documents, reports, client records, and company databases

Update, and maintain relevant office procedures

Drafting and E-mailing customer correspondence, memos and letters and distribute them appropriately

Providing administrative support to other departments or projects as needed

Organizing and scheduling truck runs for daily deliveries

Create and maintain an organized filing system

Address and resolve customer concerns with a professional attitude

Qualifications

High school diploma / GED required, Associate's degree or administrative training is preferred

Previous experience as an Operations Coordinator or in a similar position

Understanding of basic bookkeeping principles

Excellent computer skills and knowledge of Google, Microsoft Word, Outlook, and PowerPoint

Highly organized with excellent time management skills and the ability to prioritize projects

Must be able to speak Spanish

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