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Contract Billing Coordinator
Contract Billing CoordinatorUbeo, Llc • Owings Mills, MD, US
Contract Billing Coordinator

Contract Billing Coordinator

Ubeo, Llc • Owings Mills, MD, US
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Overview

UBEO Business Services, the premier provider of business technology products and services, is seeking to hire a Contract Billing Coordinator to join our team in Owings Mills, MD.

UBEO is a distributor / servicer of document equipment and software solutions. Primary products include Canon, Ricoh, Xerox and Konica Minolta multi-functional equipment and Kyocera printers. UBEO specializes in electronic document management software and integrations.

Department and Reporting

Department : Administration

Reports To : Contracts Manager

FLSA Status : Full Time / Hourly

Purpose

Administer and maintain billing and contract procedures to ensure accurate and timely billing.

Supervision

Supervision : Supervised

Responsibilities

  • The Contract Billing Coordinator creates and maintains service contracts in company ERP system.
  • Set up new contracts and remove any completed or cancelled agreements in eAutomate
  • Prepare customer spreadsheet billing as assigned
  • Analyze and correct potential Contract errors received by AR
  • Respond to and resolve customer inquiries and contract corrections
  • Advise customers and sales professionals on questions, concerns or changes to contracts
  • Analyze invoices to resolve leasing, meter and billing for accuracy
  • Monitor flow of Contracts through workflow system in a timely manner
  • Other duties as assigned

Contacts

Job Related Dimensions

Internal : Exempt, Non-Exempt

External : Current Customers, Vendors

Job Related Dimensions

  • Strong attention to detail
  • Strong communication skills – both verbal and written
  • Proficiency in MS Office products (Excel, Word, MS Outlook).
  • Proficiency in E-Automate or other similar ERP system
  • Proficiency with ECM / Workflow software
  • Ability to multitask
  • Ability to work in fast paced environment with time sensitive deadlines

    • Qualifications

    HS Diploma or GED

    Physical Demands & Work Environment

  • Ability to sit at a desk for prolonged periods of time.
  • Ability to talk on the phone and work with various computer tools and applications.
  • Ability to type and compose written communication in various forms.
  • Ability to lift 20+lbs on occasion.
  • Ability to work in fast paced environment

    • Benefits

    UBEO offers a competitive compensation package. UBEO also offers an excellent benefits package which is a significant part of our employee's total compensation. We strive to provide a broad range of competitive benefits designed to meet your personal needs and priorities. Our comprehensive benefits package includes :

  • Choice of medical, dental and vision plans that provide our employees and their families with high-quality healthcare, including orthodontia for both adults and child(ren)
  • Generous Company Paid Health Reimbursement Account Options to defray deductible expenses
  • Company paid life and accidental death and dismemberment insurance for you, your spouse and child(ren)
  • Flexible Spending and Health Savings Account Options - Set aside pre-tax dollars to cover out-of-pocket expenses related to health or dependent care
  • Voluntary coverages at low group rates including Aflac Insurance
  • Pet Insurance, breathe easy knowing Nationwide has your pets covered
  • Pre-paid legal coverage, access to experienced attorneys that can help you with any legal issue 24 / 7
  • A generous wealth accumulation program will help you achieve financial security for retirement. We offer a 401(K) Plan w / Match upon eligibility and Free Financial Counseling
  • Generous vacation, holiday, and sick leave programs - as we believe that taking advantage of time away from work is essential for a well-balanced life

    • UBEO is an Equal Opportunity Employer and considers applicants for all positions without regard to age, sex, color, race, religion, national origin, disability, genetic information or predisposition, military / veteran status, citizenship status, marital status or any other group protected by applicable federal, state or local laws.

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