Administrative Support Specialist I - Senior Administrative Support Specialist

Campus OSU-Stillwater Contact Name & Email Lisa Bourgeois, lisa.bourgeois@okstate.edu Work Schedule Must be able to work after 5 : 00 p.m. occasionally for evening events, receptions and colloquiums. Please note that the regular schedule of Monday - Friday 8am-5pm will be adjusted to allow for this. Appointment Length Regular Continuous / Until Further Notice Hiring Range $13.50 - $20.00 Priority Application Date While applications will be accepted until a successful candidate has been hired, interested parties are encouraged to submit their materials by October 13, 2025, to ensure full consideration. Special Instructions to Applicants For full consideration, please include a resume, cover letter, and contact information for three professional references. About this Position The Psychology Department is seeking a highly organized and detail-oriented individual to serve as the administrative support for graduate programs and departmental operations. This role functions as the department’s main purchaser, managing all supply, equipment, and furniture acquisitions through OK Corral and PCard transactions. The position also oversees textbook orders each semester for PSYC, SPCH, AMIS, and Tulsa courses, and coordinates honorariums, research participant gift cards, and travel arrangements for graduate students and external guests. In addition to financial and procurement responsibilities, the role supports the daily operations of the front office, including reception, customer service, mail and package handling, key checkout, room reservations, and maintenance of departmental calendars and directories. The coordinator plays a vital role in supporting the Directors of Graduate Studies, Clinical Training, and Experimental Programs through data collection, record keeping, admissions assistance, alumni database management, and event logistics such as colloquia and guest visits. This position requires strong communication and organizational skills, the ability to manage multiple tasks simultaneously, and a commitment to providing excellent service to faculty, students, and visitors. Occasional evening hours may be required to support departmental events, with adjusted work schedules as needed. Required Qualifications High School / GED Administrative Support Specialist I : high school diploma / GED and one year of experience ($13.50- $16.50 / hour) Administrative Support Specialist II : high school diploma / GED and two years of experience ($15.00- $17.50 / hour) Senior Administrative Support Specialist : high school diploma / GED and three years of experience ($15.00- $20.00 / hour) Must have customer service, office / clerical experience handling various administrative duties and productivity software, including Word, Excel, Outlook and Adobe. Post-secondary education may be substituted for experience. Skills, Proficiencies, and / or Knowledge : Must have strong computer skills including Microsoft Office Word, Excel, Outlook, Adobe, excellent interpersonal skills, detail oriented, follows instructions in a timely manner, and follow-up with projects. Preferred Qualifications Bachelor's high school diploma / GED and three years of experience Have 2 years customer service, office / clerical experience handling various administrative duties and productivity software, including Word, Excel, Outlook and Adobe. Post-secondary education may be substituted for experience.