Administrative Specialist

Posting Details

Posting Details

Posting Number

S14185P

Working Title

Administrative Specialist

Department

DAR-Office of Vice President

About the University of Georgia

Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state's flagship university (https : / / www.uga.edu / ) . The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.

About the College / Unit / Department

Division of Development and Alumni Relations

The Division of Development and Alumni Relations at the University of Georgia advances the goals, objectives, and priorities of the university by generating private financial support, building, and maintaining relationships with alumni and donors, and assisting students with career development opportunities.

Office of Development

In 1784, the Georgia General Assembly gifted 40,000 acres for what would become the birthplace of public higher education. Centuries later, the UGA Office of Development pursues that same spirit of philanthropy. We do everything in our power to make giving easy, steward gifts effectively, and honor each donor's commitment because we know that through their generosity, blueprints become buildings, research becomes solutions, students become alumni, and the University of Georgia gets a little bit stronger every day.

College / Unit / Department website

https : / / give.uga.edu / and https : / / dar.uga.edu /

Posting Type

External

Retirement Plan

TRS

Employment Type

Employee

Benefits Eligibility

Benefits Eligible

Full / Part time

Full Time

Work Schedule

Additional Schedule Information

8 : 00am-5 : 00pm

Advertised Salary

$48,880

Posting Date

09 / 25 / 2025

Open until filled

Yes

Closing Date

Proposed Starting Date

11 / 01 / 2025

Special Instructions to Applicants

• This position is structured as a permanent position within the Division of Development & Alumni Relations. We are unable to sponsor a work visa for this position.

Location of Vacancy

Athens Area

EEO Policy Statement

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ( hrweb@uga.edu ).

USG Core Values Statement

The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https : / / www.usg.edu / policymanual / section8 / C224 / #p8.2.18_personnel_conduct .

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https : / / www.usg.edu / policymanual / section6 / C2653 .

Position Information

Classification Title

Administrative Assistant III

FLSA

Non-Exempt

FTE

1.00

Minimum Qualifications

High school diploma or equivalent and 5 years of related experience

Preferred Qualifications

Position Summary

Reporting to the Associate Vice President for Development and Alumni Relations, this position performs high level administrative support to the Associate Vice President for Development & Alumni Relations, two Senior Directors of Development for Constituent Programs, the Senior Director of Data & Strategy and the Senior Director of Development in the Office of Principal Gifts. In addition, this position supports and assists with collaborative programs and activities that support all Development and Alumni Relations ( DAR ) fundraising units on behalf of Central DAR administration. Due to the high visibility of DAR programs, heavy travel by the team members it supports, and the heavy meeting schedules of the team members, it is critical this position manages its responsibilities in an effective and timely manner.

Knowledge, Skills, Abilities and / or Competencies

Additional Division Expectations :

Physical Demands

Is driving a responsibility of this position?

No

Is this a Position of Trust?

Yes

Does this position have operation, access, or control of financial resources?

No

Does this position require a P-Card?

No

Is having a P-Card an essential function of this position?

No

Does this position have direct interaction or care of children under the age of 18 or direct patient care?

No

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)

Yes

Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website .

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website .

Duties / Responsibilities

Duties / Responsibilities

Provide support to the Associate Vice President for Development & Alumni Relations, two Senior Directors of Development for Constituent Programs, the Senior Director of Data & Strategy and the Senior Director of Development in the Office of Principal Gifts

Assist with reimbursements and budget-related functions as needed.

Scheduling, calendar management and room reservations.

Handle all travel and reimbursements for Associate Vice President for Development & Alumni Relations, two Senior Directors of Development for Constituent Programs, the Senior Director of Data & Strategy and the Senior Director of Development in the Office of Principal Gifts

Percentage of time

75

Duties / Responsibilities

Serve as a point of contact between School / College / Unit fundraising staff and the Central Development Office to connect fundraisers with university and central resources.

Percentage of time

20

Duties / Responsibilities

Serve as backup support for front desk as needed.

Percentage of time