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Institutional Advancement Coordinator
Institutional Advancement CoordinatorThecentersohio • Cleveland, OH, US
Institutional Advancement Coordinator

Institutional Advancement Coordinator

Thecentersohio • Cleveland, OH, US
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  • serp_jobs.job_card.full_time
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Nancy lyon porter building, 4500 Euclid Ave, Cleveland, OH 44103, USA

Job Description

Posted Friday, June 20, 2025 at 4 : 00 AM | Expires Thursday, July 31, 2025 at 3 : 59 AM

About The Centers

Our integrated model coordinates health and wellness services, including primary care, behavioral health care, addiction services, HIV treatment, in-house pharmacies, and dental; youth residential services; and family support programs, including early childhood development, career training, and job placement. The organization is one of Northeast Ohio's oldest and largest nonprofit organizations, serving more than 15,000 people annually in our community.

Wellbeing and Benefits

Providing quality benefits for our staff is important to us. Just as important is our staff's well-being. That's why we offer several choices from medical to dental to vision plans to meet the different needs of our staff. We support our staff's financial well-being by providing employer paid long-term disability, a very competitively defined contribution towards retirement and access to a financial advisor when you need it. We have nutrition and fitness coaches available for consultation. We also have a generous time off program as well as other benefits we can share with you based on your individual interests.

About the Role

Position Summary : Assists and supports the Chief Development Officer with scheduling, dissemination of information, event coordination, volunteer engagement and preparation of written materials and presentations. Assists and supports the VP of Marketing and Communication with sourcing, ordering and research pertaining to marketing collateral. Works in frequent collaboration with program, finance and marketing teams to execute events and volunteer engagement programming to support The Centers' mission, fundraising, and advocacy goals.

Job Qualifications

  • Knowledge of the Cleveland philanthropic community.
  • Demonstrated experience with Raiser's Edge or similar development software, preferred.
  • Ability to work flexible hours and travel as needed.
  • Support the Chief Development Officer by assisting in maintaining the department's events calendars, managing CDO's meeting requests and protecting the CDO's time.
  • Write correspondence and reports as assigned and directed.
  • Updates donor contact information to ensure that records are up-to-date.
  • Assists the Development Associates with gift entry during peek seasons and scheduled time off.
  • Creates acknowledgments, receipts, invoices and notifications for donors on a timely basis.
  • Responds to donor inquiries (by email and phone) in a prompt and courteous manner.
  • Provides support in the creation and distribution of donor communications and appeals.
  • Maintains donor confidentially and ensures compliance with related policies.
  • Provide support in the creation and distribution of donor communications and appeals.
  • Determine volunteer projects and maintain / update organization information and volunteer project list by working with program, administrative and facilities staff,.
  • Ensure project volunteers are appropriately vetted as needed by working with Human Resources. Directs regular volunteers to Human Resources.
  • In collaboration with the department's team, manage the implementation and planning for a range of events, including major donor events, intimate donor cultivation receptions, corporate volunteer engagement programming, the annual staff event, and Adopt a Family.
  • Process invoices in a timely manner
  • Inventory, prepare and disseminate printed materials to sites / programs
  • Coordinate photo shoots
  • Research and order branded give-aways. Ensure items and disseminated. Inventory items as directed.
  • Ordering / Stocking of general office supplies
  • Maintain a Social Media Calendar, updating annual holidays / recognition days relevant to the organization
  • Updating information with ADAMHS Board / partner agencies – ensuring all our services are listed
  • Visit lobbies of different sites to see what materials are needed / recommended and ensure they are correctly displayed
  • Provide general office support, share receptionist duties, and answer basic inquiries from the public.
  • Coordinate special projects as assigned.
  • Other duties as assigned

Physical Demands / Work Environment

This job operates in a professional office environment, which usually has a moderate noise level due to conversations, office machinery, and communication devices. The atmosphere is generally collaborative, although it can vary based on the team's dynamics. The position may involve prolonged periods of sitting at a desk or standing, along with frequent computer use.

This requires proficiency in handling office equipment, such as printers, copiers, and telephones. Occasionally, the job may involve lifting light to moderately weighted items, such as office supplies or files. Additionally, travel and work outside of normal hours may be necessary for meetings, presentations, training sessions, and other events.

This job description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of The Centers. Since no position description can detail all the duties and responsibilities that may be required from time to time in the performance of a job, duties and responsibilities that may be inherent in a job, reasonably required for its performance, or required due to the changing nature of the job shall also be considered part of the jobholder's responsibility.

The Centers is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Nancy lyon porter building, 4500 Euclid Ave, Cleveland, OH 44103, USA

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