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Chief of Staff (CoS)- Draper

Chief of Staff (CoS)- Draper

Holiday OilDraper, UT, US
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Chief Of Staff (Cos)- Draper

Location : Holiday Corporate Office | Utah Reports To : CEO / President HOC

At Holiday, we aspire to be Utah's most trusted, family-driven company, uplifting lives through world-class service, meaningful careers, and strong community ties.

The Opportunity

The Chief Of Staff (CoS) serves as a trusted strategic partner to the CEO of Holiday Oil. This role is responsible for driving alignment, focus, and execution across the executive team and the broader organization. The CoS will lead critical initiatives, streamline communication, ensure accountability for key priorities, and act as an extension of the CEO in translating vision into actionable strategies. The ideal candidate is a highly organized, analytical, and collaborative professional who thrives in a fast-paced, growth-oriented environment and can balance strategic foresight with operational excellence.

Duties And Responsibilities

Executive Leadership Support

  • Partner closely with the CEO to manage priorities, follow through on strategic initiatives, and ensure execution of key deliverables.
  • Serve as a thought partner and advisor to the CEO on business planning, organizational effectiveness, and leadership development
  • Prepare briefing materials, presentations, and strategic updates for the Board of Directors, executive meetings, and external stakeholders.
  • Manage and coordinate the CEO's calendar, agenda, and communications to optimize efficiency and decision-making.

Strategic Planning & Alignment

  • Lead or support annual and quarterly strategic planning processes, track progress toward company goals and performance metrics.
  • Translate high-level objectives into actionable project plans, ensuring accountability and measurable outcomes across departments.
  • Partner with CFO, General Counsel, VP HR, CIO, COO, and other functional leaders to monitor business health and identify opportunities for improvement.

    • Cross-Functional Coordination

  • Facilitate effective collaboration across executive leadership to ensure clarity of priorities and resource alignment.
  • Serve as a liaison between the CEO and other leaders, ensuring consistent communication and follow-through commitments.
  • Lead or participate in speed projects and cross-departmental initiatives as assigned by the CEO.

    • Board & Investor Relations

  • Support preparation for Board meetings, including agenda management, content creation, and post-meeting follow-up.
  • Ensure timely and accurate communication between executive leadership, the Board of Directors, and key external stakeholders.

    • Organizational Effectiveness

  • Identify process improvements and implement operational enhancements that drive efficiency and scalability.
  • Support leadership development and succession planning initiatives in partnership with HR.
  • Foster a culture of accountability, transparency, and continuous improvement.

    • Skills And Education Requirements

    Education & Experience

  • Bachelor's degree in business administration, Management, or a related field required, MBA, or equivalent preferred.
  • 5-7+ years of progressive experience in business management, strategy, or operations-ideally within multi-unit retail, or convenience sectors.
  • Experience supporting or partnering with executive leadership teams.
  • Proven ability to lead cross-functional initiatives and drive organizational change.

    • Skills & Competencies

  • Exceptional organizational and project management skills with the ability to juggle multiple priorities.
  • Strong analytical and problem-solving capabilities.
  • Excellent written and verbal communication skills, including executive-level presentations.
  • High emotional intelligence, discretion, and the ability to build trusted relationships across all levels of the organization.
  • Strategic thinker with a hands-on, results-oriented approach.
  • Proficiency in Microsoft Office Suite and project management tools (e.g., Asana, Monday.com, or similar).

    • What We Offer

  • Medical, Dental, and Vision Insurance (including Virtual Care)
  • Life & AD&D Insurance - Basic and Supplemental
  • Disability Insurance
  • Health Savings & Flexible Spending Accounts (HSA / FSA)
  • Employee Assistance Program (EAP)
  • Gym Membership Reimbursement
  • Parental Leave & Paid Time Off (7 Paid Holidays)
  • 401(k) Profit Sharing with Company Match
  • Tuition Reimbursement
  • Holiday Oil Store Discounts
  • Fuel Savings (up to $0.15 / gal)
  • 30% off five items daily (excluding tobacco / alcohol)
  • Car Wash Discounts
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    Chief Of Staff • Draper, UT, US

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