Creates all STCW certificates for all cadets at time of course completion or graduation.
Coordinates the certification process.
Collects, maintains, and tracks validity of the following : USCG physicals, vaccinations, medical certificate, TWIC, passport, SASH, Alcohol / Drug Awareness, drug test completion, EEO, health insurance card, authorization for student health records release, assumption of risk, and emergency contact sheet.
Communicates with cadets regarding validity of documents.
Maintains records of cadet assessments and sea time and prepares documentation for submission or presentation as requested.
Assists in the development of new STCW certification processes or updating processes that currently exist that align with the policies, rules, procedures for TAMUS, TAMU, TAMUG as well as federal, state, and local laws and regulations.
Works with the following external and internal entities : United States Coast Guard, National Maritime Center, Regional Exam Centers, TAMUG departments (i.e. Commandant's Office, Admissions and Records, Ship Ops Staff, Students, etc.) representing the University and TAMMA department.
Attends meetings or committees on behalf of supervisor.
Compiles and reviews documentation for supervisor.
Prepares and takes minutes at meetings.
Indirectly works with and trains other members on the team.
Performs other duties as assigned. Salary : Compensation will be commensurate to selected hire's experience.
Bachelor's degree or equivalent combination of education and experience.
Three years of experience in office administration.
Detail Oriented
Good Management Skills
Strong Communication Skills
Familiar with the Maritime Industry
Ability to multi-task and work cooperatively with others.
Knowledge of word processing, spreadsheet, database, and presentation applications.
Interpersonal and communication skills.
Planning and organizational skills
This position is security sensitive
This position requires compliance with state and federal laws / codes and Texas A&M University System / TAMU policies, regulations, rules and procedures
All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirementsThe Texas A&M University System is one of the largest systems of higher education in the nation, with a statewide network of twelve universities, eight state agencies, a comprehensive health science center, Texas A&M-Fort Worth and Texas A&M-RELLIS.The A&M System is committed to providing an educational and work environment that is conducive to the personal and professional development of each employee.Each member institution provides equal opportunity and access to all students, employees and prospective employees.
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