Executive / Administrative Assistant

Executive / Administrative Assistant

Location : Foothill Ranch, CA

Duration : 6 Months

Pay Rate : $23.33 / hr

Start Date : Immediate

Job Description :

Major Duties And Responsibilities :

Manages Outlook calendars

Organizes and prioritizes daily administrative responsibilities

Organizes multiple projects with various leaders and / or teams effectively; ensures important matters receive top priority

Accurately and effectively communicates relevant and potentially sensitive information

Drafts correspondence as necessary and produces error-free and grammatically correct documents

Maintains a high level of confidentiality and exercises good judgment

Demonstrates strong communication skills in answering the phone, screening information and accurately distributing and forwarding messages

Organizes and coordinates complex meetings and events as required

Anticipates and follows up on requests and issues with a proactive, problem-solving approach

Proactively communicates potential issues and reminders to executives and coworkers as appropriate

Organizes and maintains files and sensitive information

Basic Qualifications :

5+ years administrative experience

Advanced proficiency with Microsoft Office Suite

Excellent organizational and prioritization skills, and ability to balance multiple tasks

Strong project management skills

Ability to work independently and exercise sound judgment

Advanced grammar and written / verbal communication skills

Able to professionally interface and communicate among executives and other internal and external high-level individuals, including high level of contact with Italy-based associates and executives, assisting with travel and meeting needs when visiting Oakley FHR

Belcan is an equal opportunity employer. Your application and candidacy will not be considered based on race, color, sex, religion, creed, sexual orientation, gender identity, national origin, disability, genetic information, pregnancy, veteran status or any other characteristic protected by federal, state or local laws.