Executive Administrative Assistant

Job Description

Our client, a leader in commercial real estate, is seeking an Executive Assistant to support a high-performing broker team and senior leadership in Ontario, CA . This is a full-time, on-site position operating 8 : 00am-5 : 00pm . This position starts as a 3-month contract to hire opportunity and pays $25-27.50 per hour based on experience. The ideal candidate will bring 3–5 years of paralegal or executive-level support experience in commercial real estate law and will play a critical role in managing transaction-related tasks, legal documentation, and client communications.

This position is best suited for someone with exceptional organizational skills, strong real estate transaction knowledge, and the ability to thrive in a fast-paced, deadline-driven environment.

Key Responsibilities

• Draft, review, and manage real estate documents, including purchase and sale agreements, leases, amendments, and closing documents
• Coordinate and manage all aspects of real estate transactions from inception through closing
• Conduct title and survey review; identify and resolve issues
• Assist with due diligence activities, including reviewing leases, contracts, and corporate documents
• Maintain organized files and track critical dates and deliverables
• Provide day-to-day support to senior brokers, including document preparation, scheduling, and internal / external communication
• Liaise with attorneys, clients, lenders, title companies, and other stakeholders
• Ensure compliance with company policies and applicable laws
• Manage emails and calendars with a high degree of accuracy and confidentiality

Qualifications