Executive Assistant I

Administrative Support Executive

At Umpqua, we create a great place to work by offering a unique brand of relationship banking and fostering a culture where associates thrive. We are dedicated to supporting our customers and communities, and we can only achieve this through the dedication of our employees.

We value Trust, Ownership, Growth, Empathy, Teamwork, Heart, Enjoyment, and Relationships, and we are eager to meet candidates who embody these core values. We are always on the lookout for results-focused individuals who can think independently, work collaboratively, and support our broader purpose. Think of us as financial partners, because at Umpqua, we believe the best way forward is together. Together for people. Together for business. Together for better.

Provide professional administrative, clerical, and operational support for senior management and executive level staff within various business lines of the organization. Analyze business, industry, financial data and other supporting credit information concerning an applicant's credit request; identifies key business and financial risks that may impact the repayment prospects by the borrower; derives conclusions supporting the credit recommendation based on documented facts and / or sound judgement.

Responsible for providing administrative, clerical, and technical support, including receiving and screening incoming calls and mail, composing, editing, and typing correspondence, scheduling appointments, and managing travel arrangements.

Responsible for researching and assembling data for reports, projects, presentations, and committee and board assignments. Analyze, summarize, and communicate information in a professional manner for presentation to the Board of Directors, executives, and senior management.

Prepare calendars, agendas, and materials for various meetings, including : board, ALLL, and ALCO. Maintain corporate records, including board minute books, bylaws, and policy. Review minutes to ensure compliance with bylaws and develop appropriate resolutions for board action.

Coordinate activities surrounding annual and bi-annual meetings / retreats, as well as luncheon and dinner meetings. May be required to participate in management meetings and planning sessions. Coordinate meetings relating to highly confidential mergers and acquisitions.

Prepare and compile requested information for federal / state regulators and / or internal / external auditors. Serve as recording secretary for exit conferences as needed.

Maintain corporate organization charts.

Monitor and reconcile expenses associated with related departments. In applicable business lines participate in budget, goal creation and communication.

Oversee maintenance of executive office space and boardroom.

Demonstrates compliance with all bank regulations for assigned job function and applies to designated job responsibilities knowledge may be gained through coursework and on-the-job training. Keeps up to date on regulation changes.

Follows all Bank policies and procedures, compliance regulations, and completes all required annual or job-specific training.

Maintain a working knowledge of Bank's written policies and procedures regarding Bank Secrecy Act, Regulation CC, Regulation E, Bank Security and other regulations as applicable to this job description.

May be asked to coach, mentor, or train others and teach coursework as subject matter expert.

Actively learns, demonstrates, and fosters the Columbia corporate culture in all actions and words.

Takes personal initiative and is a positive example for others to emulate. Embraces our vision to become "Business Bank of Choice".

May perform other duties as assigned.

H.S. Diploma / GED, with some college credits (Required). Possess excellent written and verbal communication skills. Extensive experience and proficiency with Microsoft Office software including : Outlook, Word, Excel, and PowerPoint. Experience with Microsoft Project or Access may be required. Experience with general business classes, analysis, and accounting may be required. Experience in banking, respective business line, or a related area may be required. Ability to maintain confidentiality and professionalism in all circumstances. Ability to innovate, adapt, and use discretion in difficult or changing situations.

Ability to work fully onsite at the posted location(s). 20 Pacifica Suite 200 Irvine CA. Travel Type : Occasional.

We offer a competitive total rewards package including base wages and comprehensive benefits. The pay range for this role is $29.80 - $45.00, and the pay rate for the selected candidate is dependent upon a variety of non-discriminatory factors including, but not limited to, job-related knowledge, skills, and experience, education, and geographic location. The role may be eligible for performance-based incentive compensation and those details will be provided during the recruitment process.

We offer eligible associates comprehensive healthcare coverage (medical, dental, and vision plans), a 401(k)-retirement savings plan with employer match for qualifying associate contributions, an employee assistance program, life insurance, disability insurance, tuition assistance, mental health resources, identity theft protection, legal support, auto and home insurance, pet insurance, access to an online discount marketplace, and paid vacation, sick days, volunteer days, and holidays. Benefit eligibility begins the first day of the month following the date of hire for associates who are regularly scheduled to work at least thirty hours weekly.

Umpqua Bank is an equal opportunity and affirmative action employer committed to employing, engaging, and developing a diverse workforce. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, age, sexual orientation, gender identity, gender expression, protected veteran status, disability, or any other applicable protected status or characteristics. If you require an accommodation to complete the application or interview(s), please let us know by email : careers@umpquabank.com.

Our posted job opportunities are only intended for individuals seeking employment at Umpqua Bank. Umpqua Bank does not accept unsolicited resumes or applications from agencies and Umpqua Bank will not be responsible for any fees related to unsolicited resume submissions. Staffing and recruiting agencies are not authorized to submit profiles, applications, or resumes to this site or to any Umpqua Bank employee and any such submissions will be considered unsolicited unless requested directly by a member of the Talent Acquisition team.