Contracts and Compliance Administrator

Contracts Administrator

The Contracts Administrator is responsible for managing formal contracting processes for all divisions of the Health Department throughout their lifecycle, ensuring compliance with local government policies and regulations. This role oversees the initiation, execution, and documentation of contracts, maintains accurate records, and provides timely reminders of upcoming expirations or renewal opportunities. This role works closely with diverse stakeholders throughout the contracts process including internal Health Department and County staff and external partners.

Examples of duties for success include :

• Contract Lifecycle Management :
• Draft, review, process and track contracts, contract amendments, extensions, renewals, terminations, and related documents from initiation through execution and closure.
• Collaborate with internal stakeholders to identify business needs, assist in defining contract scope, deliverables, timelines, and risk factors, and gather necessary contract approvals and signatures.
• Lead negotiations with vendors, clients, or partners.
• Track contract revisions, maintain version control, and document negotiation history accurately.
• Maintain an organized, current and accessible contract management system.
• Coordinate renewal decisions with stakeholders.
• Monitoring and Compliance :
• Provide timely alerts for expiring contracts, renewals, or termination dates.
• Conduct routine compliance checks on contract performance and fulfillment.
• Ensure compliance with internal policies and procedures and collaborate with the compliance team to investigate and resolve contract issues.
• Support internal audits, regulatory reviews, and risk assessments by ensuring all contract records are easily accessible and providing timely and accurate documentation as requested.
• Lead the development and enforcement of internal contract and compliance policies.
• Identify process gaps, analyze trends and recommend improvements for better contract oversight, regulatory alignment, and contracting processes and systems.
• Conduct and / or participate in training sessions for staff on contract compliance best practices.
• Generate reports on contract status, renewal timelines, and compliance issues.
• Communication and Coordination :
• Serve as the primary point of contact for internal and external contract-related inquiries.
• Collaborate with legal and other departments to resolve contract issues.
• Facilitate the signing process, ensuring all parties have completed necessary steps.

Qualifications for success include :

More qualifications for success include :

Preferred Qualifications :