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Admissions Associate

Admissions Associate

Pacifica Christian High SchoolSanta Monica, CA, US
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Candidates should apply using the link below.

https : / / pacificachristianhigh.bamboohr.com / careers / 178

The Admissions Associate at Pacifica Christian High School plays a critical role in advancing the school's mission by supporting the admissions team in both operational and relational capacities. This dual-role position ensures the admissions office runs efficiently while also serving as a compelling representative of the school to prospective families, students, and community partners. The ideal candidate is highly organized, detail-oriented, relationally driven, and passionate about Christian education.

Reports to : Director of Admissions

Employment Classification : Full-Time Staff, Exempt

Essential Expectations

  • Enthusiastic embrace of Pacifica Christian High School's mission and values
  • Maturity in Christian faith, thought, and character
  • Maintain professional standards of dress, punctuality, and communication
  • Represent the school with professionalism, hospitality, and discretion
  • Respect and uphold confidentiality regarding student, family, and school information
  • Collaborate effectively with colleagues, students, and families
  • Participate in professional development aligned with strategic school objectives
  • Model behavior consistent with the moral and community standards of the school

Key Responsibilities

Admissions Operations (50%)

  • Schedule and coordinate tours, interviews, and student shadow days
  • Organize and execute admissions events such as Open Houses, Preview Days, and Accepted Student Receptions
  • Collect and manage application materials, maintain accurate records, and communicate with families about application status
  • Operate and maintain Finalsite (or similar enrollment management systems) for data entry, tracking, and reporting
  • Generate weekly application and inquiry reports for internal stakeholders
  • Collaborate with the Director of Admissions to improve operational workflows and ensure timely follow-up with prospective families
  • Work with the marketing team to create admissions content. Knowledge of Canva and / or Adobe Illustrator is preferred.
  • Family Engagement & Outreach (50%)

  • Meet with prospective students and families, providing a welcoming and informative introduction to Pacifica
  • Represent the school at admissions fairs, middle school visits, and community events
  • Build meaningful relationships with applicant families through consistent, authentic communication
  • Help lead campus tours and facilitate engaging student shadow experiences
  • Serve as a knowledgeable ambassador of the Pacifica mission, curriculum, culture, and distinctives
  • Work alongside faculty and students to create a warm and compelling experience for all visitors
  • Events Required

  • Admissions Events
  • Open Houses
  • Coffees
  • The Gathering
  • The Accepted Student Reception
  • Evening School Visits
  • High Fairs & Middle School Visits
  • Advancement Events
  • The Annual Gala
  • Minchin / Philosophy Center Events
  • School Events
  • All School Retreat
  • Graduation
  • Dedication Service
  • Back To School Night
  • Homecoming
  • Triple MMM
  • Summer Staff Retreat
  • Spring Staff Retreat
  • Qualifications

    Operational Strengths :

  • Highly detail-oriented and organized
  • Proven ability to manage multiple tasks and deadlines efficiently
  • Proficient with admissions or CRM platforms (experience with Finalsite a plus)
  • Strong written communication skills and database management ability (Microsoft Excel)
  • Proficiency in Canva for designing presentations, flyers, and email newsletter content to enhance our marketing efforts - preferred.
  • Relational Strengths :

  • Excellent interpersonal and verbal communication skills
  • Warm, confident, and professional presence with both adults and students
  • Ability to cultivate strong relationships with families and act as a trusted guide through the admissions process
  • Dynamic personality that draws others in and reflects the school's core values
  • Mature in Christian faith and a consistent member of a church community.
  • This is a mission-driven role for someone who thrives in both detail-rich environments and face-to-face engagement, and who finds deep purpose in helping students and families discover the life-changing value of a Pacifica education.

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