Administrative Coordinator

Multimedia LED, headquartered in Corona, CA for more than 30 years, has been leading the digital sign industry in markets around the world. Our people are not only extraordinary in their engineering successes but are talented and creative visionaries.

Multimedia LED is seeking a Full-Time Administrative Coordinator. T he p r i m a r y pu r p ose o f t h i s pos i ti o n i s t o co o r d i n a t e t h e a d mi n i s tr a t i ve n eeds of t h e c o m pany. The s eco n da r y pu r po s e of t h i s p os i t i on i s t o f un c t i on as t h e HR and P ay r o l l c o o r d i n a t o r i n r e l a ti o n t o a l l pa y r o l l f un c ti o n s, bene f i t s a d m i n i s t r a t i on and t he h i r i ng a nd t e r m i na t i on p r oc e ss o f a l l e m p l oy e e s .

ESSENTIAL DUTIES

• A d mi n i s t r a t i ve a s s i s t ant t o Sen i o r M anag e m e n t .
• Func t i on a s t he f r o n t d e sk / r ece p ti o n i s t .
• Pro f e s s i on a ll y g r e et a l l v i s i t o r s .
• A d mi n i s t e r a l l p ay r o l l p r oc e s s i ng f un c ti o n s i n c l u d i n g s ub m i s s i ons and r ec o nc i l i a ti ons.
• M a na g e a l l d en t a l , m e d i c a l , v i s i on a nd l i f e i n su r ance e n r o ll m e n t a d mi n i s t r a t i on.
• Pro c e ss a l l new h i r e s i n c l ud i ng new h i r e pa p e r w o r k a n d r eq u e s t and f i l e b ack g r o u nd ch e cks a nd d r ug s cr e en i ngs.
• C onduct N ew H i r e o r i e n t a t i ons.
• O ve r s e e r eco r ds r e t en t i on f or a l l p e r s onn e l f i l e s .
• Pro c e ss a l l t e r m i n a t i on p ap e r w o r k as n ec e s s a r y.
• A s si s t a l l e m p l o y ees w it h g ene r al q ue s ti o ns r e g a r d i ng co m p any p o l i cie s , b ene f i t s and pa y r o ll .
• Fi l e w o r k e r ' s c o m p e ns a ti o n c l a i m s a s n e ces s a r y .
• M a nge t h e c r e a ti on of a l l j o b de s c r i p t i ons and p o s t i ngs f or r e p l a c e m en t s a s ne c e s s a r y.
• Pro c e ss a ccou n t s r e c e i v ab l e s i n c l u d i ng i nv o i c i ng a n d c o l l ec t i o n s.
• Pro c e s s a l l c r ed i t c a r d t r a n s ac t i ons f o r pa y m e n t on i n v o i c e s.
• Pro c e ss a ccou n t s f or bad de bt w r it e -o f f a s i n s t r u c t ed by co m p any c on t r o l l e r .
• M a na g e i nc o mi n g and ou t g o i ng m a i l r e s pon s i b i l it i e s .
• Sort and d i s t r i bu t e a l l m a il , de l i v e r s a n d f a xe s .
• M a nge t h e o f f i ce s u p pl y i n ven t o r y a nd o r der o f fi c e a n d k i t chen sup p l i es a s n e ce ss a r y.
• Pl a n a nd m ana g e c o m p a ny even t s.
• M i s ce l l a n eous p r o j e c t s as a s si g ned.

EDUCATION and EXPERIENCE

MultiMedia LED is an Equal Employment Opportunity employer committed to fostering, cultivating and preserving a culture of diversity and inclusion. We embrace and encourage our employees' differences in age, color, disability, ethnicity, family or marital status, gender identity or expression, language, national origin, physical and mental ability, political affiliation, race, religion, sexual orientation, socio-economic status, veteran status and other characteristics that make our employees unique.

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