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Construction Project Administrator

Construction Project Administrator

KushnerMonmouth County, NJ, United States
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At Kushner, we pride ourselves on our four core values : Be Caring, Be Best in Class, Be Solution-Oriented, and Be Accountable. Our values represent what we strive to achieve every day. Every decision we have to make is guided by the “4 Be’s”. Our team and passion for the real estate industry exemplifies what it means to live out these core values in our offices and at our communities day in and day out. Each new day is a learning experience at Kushner, whether it is the knowledge we bring, gain, or share during our journey together. Our team members are set up to aim beyond, achieve the utmost success, and for endless possibilities for growth. Come Grow With Us!

JOB SUMMARY

This is not a typical back-office role. We are looking for a highly motivated and technically skilled team member to be on the front lines of our multi-family projects. The ideal candidate thrives on turning complex plans into tangible reality, lives in construction software, and understands that success is in the details. You will be a key partner to the Project Manager, ensuring our projects start on solid ground—on budget, on time, and with the best team of subcontractors.

Responsibilities :

Pre-construction Management

  • Coordinate and manage permit applications at the local, county and state levels, ensuring timely and accurate submissions in line with project schedules.
  • Serve as the liaison with municipal authorities and regulatory agencies, following up on and resolving permitting issues as they arise.
  • Maintain a comprehensive permit tracking log, providing the project team with real-time updates on submission status and outstanding requirements.

Project Controls & Documentation

  • Champion the use of Procore across the project team, managing all critical documentation from drawings to RFIs within the platform.
  • Manage the RFI and Submittal process with precision, ensuring a seamless flow of information that keeps the project moving forward.
  • Record, distribute, and archive clear and concise meeting minutes to ensure follow-through on key action items and decisions.

    • Proactive Project Support

  • Attend internal and external progress meetings, representing the project team and providing updates on pre-construction, construction, and permitting milestones.
  • Assist with the preparation and coordination of regulatory filings and compliance documentation, including environmental, utility, and zoning requirements as needed.
  • Identify long-lead items early and assist in coordinating their procurement to protect the project.

    • Pre-Requisites :

    Essential Technical Skills

  • Proficiency in Procore is Preferred.
  • Advanced skill in Bluebeam Revu is preferred.
  • Mastery of the MS Office Suite, particularly Excel.

    • Construction Experience

  • A Bachelor’s Degree in Construction Management, Engineering, or a related field is a plus, but we will strongly consider candidates with 3+ years of direct, high-performance experience in the US construction industry.
  • Experience in large-scale, multi-family wood-frame construction is a significant advantage.
  • A fundamental ability to read, interpret, and understand architectural and engineering plans and specifications.

    • Who You Are

  • You have an obsessive eye for detail and understand that accuracy is paramount in a fast-paced environment.
  • You bring a high-energy, "get-it-done" mentality to your work, focusing on delivering results, not just completing tasks.
  • You are a clear, confident, and direct communicator.
  • You thrive under pressure and can comfortably manage the competing demands of multiple projects simultaneously.
  • You maintain confidentiality of all company information.

    • PHYSICAL DEMANDS :

    The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Climbing – frequently ascending or descending ladders (up to 30 feet), stairs, scaffolding, ramps, poles, and the like, using feet, and legs or hands and arms. Body agility is important. Maintaining body equilibrium to prevent falling when walking, standing, or crouching.
  • Stooping – frequently bending body downward and forward by bending spine at the waist, requiring full use of the lower extremities and back muscles.
  • Kneeling – frequently bending legs at knees to come to rest on knee or knees.
  • Crouching – frequently bending body downward and forward by bending, legs and spine.
  • Reaching – frequently extending hand(s) or arm(s) in any direction.
  • Vision -Specific vision abilities required by this job include close vision, distance vision, color vision, and the ability to adjust focus.
  • Able to perform all duties in a safe manner at all times.
  • Able to work in confined spaces, indoors and outdoors in all climates, this includes working in extreme weather conditions such as snow, rain, storm, heat, etc. and unclean environments with fumes, dust and poor ventilation while adhering to company safety requirements and programs.

    • Benefit Highlights :

  • $2k relocation benefit
  • We match 50% of the first 6% of 401k contributions
  • No wait period for Health Benefits & we contribute $1k to the HSA plan
  • We have assistance for student loans as well as tuition reimbursement
  • We have a great employee referral program
  • We offer a housing discount in all our communities

    • EQUAL OPPORTUNITY EMPLOYER & EQUAL HOUSING PROVIDER

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    Construction Administrator • Monmouth County, NJ, United States

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