Administrative Assistant

Job Description

Job Description

Office Administrator

Miami, FL 33132

Monday – Friday, 8 : 30 AM – 5 : 00 PM

Overview

We are seeking a professional and welcoming Front Desk & Office Administrator to be the first point of contact for our clients and visitors. The ideal candidate will have a friendly demeanor, a polished and approachable presence, and strong organizational skills to ensure the smooth operation of our office.

Key Responsibilities

Serve as the first point of contact for all visitors—greet clients with a smile and ensure a warm, professional reception experience.

Manage and oversee the Certificate of Occupancy process.

Coordinate and maintain vendor leases and liaise with vendors as needed.

Supervise and coordinate with the maintenance crew to ensure the building is well-kept.

Manage and order office supplies to ensure adequate inventory at all times.

Apply good judgment and maintain professionalism in all interactions.

Assist with other administrative tasks and office operations as needed.

Requirements

Bilingual (English & Spanish) — a must.

Strong organizational skills with keen attention to detail.

Friendly, professional, and approachable demeanor.

Ability to multitask and prioritize effectively in a busy environment.

Proficiency with office software; training for company-specific systems will be provided.

Previous experience in office administration or a similar role is preferred.

Compensation & Benefits

Competitive pay, with parking or a Metro pass fully covered by the Company.

Eligibility for Health Benefits starting the first of the month following 60 days of continuous employment.

401(k) plan participation after one year of service, with the Company matching 100% up to 4%.

Access to necessary training for company software systems.

Compliance with all policies and procedures as outlined in the Fusco Handbook.

Work Environment

You’ll be working at the historic building in the heart of downtown Miami. As the face of the company at the front desk, you’ll set the tone for visitors and support the operational success of our team.

CAREERXCHANGE, Inc is an EOE. I invite you to visit our website at www.careerxchange.com and view other job opportunities.

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