Receptionist

Receptionist

JLL empowers you to shape a brighter way. Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Pay : $45000 - $52000 / year (paid hourly)

Schedule : M - F; day shift

Location : San Jose, CA | TikTok office

What this job involves :

The Receptionist serves as the first point of contact for visitors and clients, providing exceptional customer service and creating a positive impression of the organization. This position requires excellent communication skills, a professional demeanor, and the ability to handle various administrative tasks. The Receptionist plays a vital role in ensuring smooth daily operations and assisting with clerical duties within a commercial real estate (CRE) environment.

Your day-to-day tasks will include :

• Front Desk Operations : Greet visitors, clients, and vendors in a friendly and professional manner, ensuring a positive experience and providing assistance as needed.
• Phone and Email Management : Answer incoming calls, transferring to the appropriate individual or department, and take accurate messages when necessary. Respond to emails promptly and effectively.
• Visitor Management : Monitor and manage visitor access and security, ensuring that all protocols are followed.
• Scheduling and Calendaring : Manage meeting room bookings, schedule appointments, and maintain shared calendars for the office.
• Administrative Support : Provide administrative assistance, such as data entry, filing, photocopying, and organizing documents and files.
• Mail and Deliveries : Receive, sort, and distribute incoming mail, packages, and deliveries. Prepare outgoing mail and packages for shipment using appropriate methods.
• Facilities Coordination : Coordinate with facilities management teams for maintenance requests, repairs, and office supply orders.
• Travel and Expense Management : Assist with travel arrangements, including booking flights, accommodation, and transportation. Process expense reports and reconcile receipts.
• Communication Liaison : Effectively communicate messages, instructions, and information to staff members, clients, and visitors.
• Office Coordination : Assist with coordinating office events, meetings, and conferences, including organizing catering, room setup, and audiovisual equipment.

Requirements :

Personalized benefits that support personal well-being and growth :

If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!