Records Scanning Operations Supervisor - Management Analyst Supv 1

Records Scanning Operations Supervisor

Job Class : Management Analyst Supervisor 1

Agency : Pollution Control Agency

Location : St. Paul

Telework Eligible : Yes

Full / Part Time : Full-Time

Regular / Temporary : Unlimited

Who May Apply : Open to all qualified job seekers

Hiring Agency / Seniority Unit : Pollution Control Agency / Pollution Control-MMA

Division / Unit : Operations Division / Data Services Section

Work Shift / Work Hours : Day Shift

Days of Work : Monday - Friday

Travel Required : No

Salary Range : $26.84 - $38.96 / hourly; $56,041 - $81,348 / annually

The work you'll do is more than just a job. At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

As the Records Scanning Operations Supervisor, you will supervise the Records Scanning Operations Unit staff at the Minnesota Pollution Control Agency (MPCA) and provide daily support, coaching, and oversight to staff prepping, scanning, and indexing / attaching of records into MPCA's electronic document management system. The position leads training of new and existing staff and works closely with the Information and Records Management Supervisor and Document Services Supervisor to ensure unit staff are following Records Management Program policies and procedures for prepping, scanning, indexing, and quality checking scanned documents prior to their destruction. The position oversees the ongoing inventory and archiving of records in off-site storage. The position leads the team in achieving productivity and efficiency goals and excellent customer service. The position collaborates with diverse agency staff at all levels of the agency as needed to fulfill more complex requests through oral and written communication.

Minimum Qualifications

Two (2) years of supervisory experience that includes directing, evaluating, hiring, and managing the performance of subordinate staff OR Three (3) years of advanced level clerical experience that includes providing leadwork to other staff in an office and administrative environment OR Three (3) years of directly related technical (or higher) level experience working in records management and / or with an electronic document management system. AND Demonstrated ability to work independently on complex assignments. Excellent organizational skills and the ability to multi-task and prioritize work to meet critical schedules. Skilled in verbal and written communications to effectively and professionally respond to requests for information (phone, in person and in writing) and human relations skills sufficient to maintain good work relationships with agency staff and external customers. Accomplished user of computer programs (i.e. Microsoft Office products, OnBase, etc.).

Preferred Qualifications

Experience in records and document management working with an electronic document management system. (i.e. OnBase). Experience using TEMPO. Demonstrated experience in collection, storage and dissemination of information to authorized personnel while maintaining data / document security and accountability. Experience in conversion of paper to electronic document formats. Ability to evaluate existing procedures and systems and develop and implement solutions to resolve problems and / or improve processes. Familiarity with Minnesota statutes and rules governing data practices.

Physical Requirements

Requires daily lifting of such articles as file boxes and heavy hand tools or heavier materials with help from others and / or lifting and carrying light objects frequently. Even though the weights being lifted may only be a negligible amount, a job is in this category may require walking or standing to a significant degree or may involve sitting most of the time with a degree of pushing and pulling of arm and / or leg controls.

AN EQUAL OPPORTUNITY EMPLOYER Minnesota State Colleges and Universities is an Equal Opportunity employer / educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status. Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.