Court Operations Associate (Accounting Associate / Cashier)

Court Operations Associate (Accounting Associate / Cashier)

Interviews : Due to the high volume of applications we receive, it may take several weeks after the job posting deadline for us to schedule interviews. We will do our best to keep you informed of the status of the process.

Who We Are

Oregon Judicial Department (OJD) serves the public, and the people we serve may be facing challenging life circumstances, high levels of stress, or confusion about their next steps. The work you will do in this role affects members of our community who come to the court to have their cases resolved. We need people who want to impact their communities, value OJD's efforts to remove barriers to access justice services, and welcome interacting with the public.

We are committed to building a diverse, inclusive team and encourage candidates of all backgrounds to apply. We consider relevant work, lived experience, and education, plus any transferable skills and abilities that may meet our qualifications or the skills and attributes we need for this position. We welcome all candidates who are inspired by our work and mission.

Benefits To You

• We pay 95% to 99% of medical insurance premiums for full-time employees, including mental health coverage. The State of Oregon provides a generous benefits package, which includes family health, dental, and vision insurance, optional short- and long-term disability, term life insurance, a deferred compensation savings program, and flexible spending accounts for health care, transportation, and dependent care expensesall of which can be tailored to individual needs. Click on the link at the end of this announcement for additional information.
• The salary range, identified in the job announcement, is for a new hire who is not yet a member of the Public Employees Retirement System (PERS). After becoming a member of PERS (usually after six full calendar months of employment), the required 6% employee retirement contribution will be deducted from your pay, and your salary will be increased by 6.95% to help offset that and other cost increases (such as Medicare, Social Security, state taxes, and federal taxes). For new hires who are already active PERS members, the 6% salary deduction and 6.95% salary increase will be effective immediately upon hire.
• In this job profile, we offer candidates new to OJD up to the second step of the salary range, depending on experience. You are potentially eligible for a 5% annual increase.
• 10 paid holidays, 2 floating holidays, 3 personal business days, separate sick and vacation paid leaves (prorated for part-time employees), and other employee benefits such as optional insurances and flexible spending plans.
• OJD will pay you a 5% allowance for bilingual skills (includes ASL) if you can pass a skills test and are assigned to use those skills on the job.

Position Highlights

The Marion County Circuit Court in Salem, Oregon, is hiring an Accounting Associate / Cashier (Court Operations Associate).

In this role, you will accept and receipt payments for filings, fines, and fees, arrange payment plans with debtors, verify and reconcile cash drawers, and open and close tills. You will also process incoming mail and daily collection reports, open new civil, domestic, and probate filings, and ensure that all documents filed with the court are in proper orderwhich includes checking documents for accuracy and completeness, routing documents to judges, supervisors, and departments, and entering a variety of documents into the electronic case management system. Part of your time will be spent performing case management and records management for moderately complex case types.

Additionally, you will provide customer service over the phone and at the public cashier counter by helping attorneys and litigants use the court system and explaining court policies and procedures. You will identify and resolve account issues and inconsistencies in court records, conduct research, determine corrective actions, and answer questions about account balances.

Assigned tasks may be changed to accommodate workload and organizational needs.

Instructions for REQUIRED Cover Letter and Work History / Resume

Your cover letter and work history / resume should demonstrate how you meet the Minimum Qualifications, the Special Qualifications, and the Requested Skills and Attributes, which are listed below.

Cover Letter (REQUIRED)

Work History / Resume (REQUIRED)

Failure to follow these instructions may result in rejection of your application. All application materials will be evaluated for consistency of information, and your letter will be evaluated for grammar, spelling, punctuation, and language use in addition to demonstrated experience. The application deadline is 11 : 59 p.m. on the date listed above.

Minimum Qualifications

(These must be evident in your resume or work history.)

The qualified candidate must have a high school diploma or equivalent.

AND

At least three (3) or more years of responsible experience in a moderately complex office or business setting involving the processing of financial, administrative, or legal documents.

OR

Any combination of education and experience equivalent to three (3) years of experience that typically supports the knowledge, skills, and abilities for the position.

Special Qualifications

(These must be verifiable.)

None.

Requested Skills and Attributes

(These must be addressed in your cover letter.)

Working Conditions

Additional Information

Future Vacancies

Apply now if you are interested in this or future vacancies. This job announcement may be used to fill future vacancies in this class of work.

Veterans' Preference

Eligible veterans who meet the qualifications will be given