Senior Event Manager

Job Description

Job Description

Job Title Senior Event Manager Project Description

(if applicable) It’s an exciting time to be joining a rapidly growing small business! Rainmakers  is looking to expand capabilities in the government healthcare space to support an expanding portfolio of federal healthcare clients. We are seeking a dynamic Event Manager to assist with client projects.

We are expanding our conference and event management team to support a variety of high-profile projects. If you are passionate about organizing and executing both virtual and in-person events, we encourage you to apply.

Key Responsibilities

• Event Planning & Coordination : Lead and support all pre-, during, and post-event activities for virtual and in-person conferences, ranging from small meetings to large-scale events with thousands of attendees.
• Venue & Vendor Management : Identify and evaluate event venues (government facilities and off-site locations), conduct site visits, negotiate contracts, manage hotel bookings, reconcile invoices, and ensure payments are processed.
• Virtual Platform Management : Administer virtual meeting platforms, provide platform demos, and train clients and staff as needed.
• Registration & Logistics : Develop conference registration websites, track registration numbers, and manage both online and on-site attendee registrations. Coordinate travel and accommodations for speakers, VIPs, and select attendees.
• Technology & AV Support : Assess and coordinate audiovisual and IT support to meet event needs.
• Branding & Materials : Ensure consistent event branding across virtual platforms and in-person materials. Develop meeting materials, including agendas, registration content, name badges, signage, and attendee manuals.
• Social Media & Content Creation : Help implement social media strategies for events and manage video production.
• On-Site Event Management : Oversee on-site coordination, including registration desk management, liaising with attendees, coordinating with venue staff, and assisting with local transportation.
• Special Accommodations : Coordinate services such as transcription, sign language, closed captioning, and ensure all materials are 508 compliant.
• Post-Event Reporting : Develop and analyze post-event surveys and contribute to after-action summaries and post-event reports.

Important Tasks

Position Requirements Education

(Degree, area(s) of study) Bachelor’s Degree in Event Management, Public Relations, Communication, or a related field.

Relevant Knowledge

Years of Experience

Special Skills

Software Proficiency

Certifications Certified Government Meeting Professional CGMP) Preferred

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