Administrative Assistant III - Hybrid

DivIHN (pronounced “divine”) is a CMMI ML3-certified Technology and Talent solutions firm. Driven by a unique Purpose, Culture, and Value Delivery Model, we enable meaningful connections between talented professionals and forward-thinking organizations. Since our formation in 2002, organizations across commercial and public sectors have been trusting us to help build their teams with exceptional temporary and permanent talent.

Visit us at

https : / / divihn.com / find-a-job /

to learn more and view our open positions.

Please apply or call one of us to learn more

For further inquiries regarding the following opportunity, please contact one of our Talent Specialists.

Meghna at

(224) 369-4230

Ragu Mohan at

(630) 847-0953

Title : Administrative Assistant III - Hybrid

Location : Deerfield, IL (3 days per week in the office)

Duration : 6 Months

Work Schedule : 8h per day min

Possible Contract to Hire Role

Duties and Responsibilities

Leadership : Executive support of VP RandD and VP, Marketing.

Office Management : Oversee daily office operations, ensuring efficient workflows and adherence to organizational policies.

Team Leadership : Manage and supervise administrative staff within Marketing and RandD team, providing guidance, training, and performance evaluations.

Meeting Coordination : Organize and coordinate meetings, events, and travel arrangements for senior management in collaboration with HST Leadership administration.

Communication Management : Handle sensitive correspondence and communications, ensuring confidentiality and professionalism.

Budget Oversight : Assist in budgeting and expense tracking for administrative functions, ensuring compliance with financial policies, Travel and expense report management.

Project Management : Monitor and report on administrative activities and project progress, providing updates to senior management.

Resource Management : Maintain and manage office supplies and equipment, ensuring availability and functionality.

Compliance Assurance : Ensure compliance with organizational policies, regulations, and best practices.

Special projects and other duties as assigned / Preferred based in Deerfield, IL

Qualifications

Must have excellent oral and written communication skills to effectively communicate with high levels of the organization.

Ability to work independently and identify proactive solutions to complex situations.

Manage multiple tasks with high attention to detail and high degree of accuracy and timeliness.

Advanced Microsoft Office skills.

Education / Experience

HS diploma or equivalent. Associate degree or professional certification preferred.

8 years experience supporting Leadership staff as a Sr Administrative professional.

Interview process : (Teams / Onsite, Length, Rounds, Team involved)

About us :

DivIHN , the 'IT Asset Performance Services' organization, provides Professional Consulting, Custom Projects, and Professional Resource Augmentation services to clients in the Mid-West and beyond. The strategic characteristics of the organization are Standardization, Specialization, and Collaboration.

DivIHN is an equal opportunity employer. DivIHN does not and shall not discriminate against any employee or qualified applicant on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status.