Accounts Payable Assistant

Job Description

Job Description

Overview :

The Accounting Assistant supports the Accounts Payable (AP) department by performing a variety of clerical and accounting tasks to ensure accurate and timely processing of vendor invoices, payments, and financial records. This role works closely with AP staff, vendors, and internal departments to maintain smooth daily operations.

Key Responsibilities :

• Assist with processing high-volume vendor invoices, expense reports, and check requests.
• Review invoices for accuracy, proper coding, approvals, and compliance with company policies.
• Enter and update vendor information in the accounting system.
• Match purchase orders and invoices.
• Research and resolve invoice discrepancies or payment issues.
• Maintain organized electronic AP records
• Respond to vendor inquiries in a professional and timely manner.
• Assist with month-end closing tasks (aging reports, reconciliations).
• Monitor accounts payable email inbox and distribute communications.
• Support audits by gathering documentation and providing reports as needed.
• Collaborate with other departments (Operation, Maintenance, HR) to ensure accuracy.
• Perform other administrative or accounting tasks as assigned.

Qualifications :

Preferred Skills :

Work Environment :