Medical Equipment Procurement Project Manager

Medical Equipment Procurement Project Manager

The Vertex Companies, LLC (VERTEX) is a global $150M professional services firm that offers integrated forensic consulting, expert witness services, construction project advisory, and compliance and regulatory consulting to a myriad of markets and industries. Our brand purpose is to better outcomes for our clients, colleagues, and communities. Join us if you are looking for a career that offers you a chance to love what you do, continuously learn, and take pride in your work.

In August 2025, The VERTEX Companies, LLC (VERTEX) acquired ADAMS Management Services Corporation (ADAMS), a nationally recognized leader in healthcare program and project management. For nearly 40 years, ADAMS has built its reputation on healthcare specialization, trusted client relationships, and a hands-on approach that gets results.

By joining forces, we've created one of the most comprehensive healthcare consulting platforms in the industry. VERTEX brings the scale and depth of a global professional services firm spanning forensics, construction project advisory, and regulatory consulting while ADAMS adds unparalleled sector expertise. Together, we offer healthcare organizations a single, integrated partner to de-risk complex projects, ensure compliance and operational readiness, and deliver lasting value at every stage of the project lifecycle.

Job Description

The Procurement Project Manager will work with Project Managers and Equipment Planners on each project to ensure a smooth and successful transition from planning through procurement and installation. Qualities and abilities include a superior work ethic, ambition, the desire and aptitude to learn, and the ability to multitask.

• Oversee the entire Procurement Process on given projects and lead Procurement Kick-Off Meetings.
• Gain an understanding of the client's current purchase process and how to use best practices to assist them to meet project expectations.
• Assist in building the Procurement Schedule and taking ownership to make sure the entire team (Planning, Procurement, Logistics) stays on schedule to meet project deadlines.
• Provide leadership and coordinate activities for all facets of the process from RFP / Quotes to tracking and expediting orders.
• Participate in and / or lead equipment sign-off meetings.
• Prepare RFP documents to include equipment specifications, T&C's, contract language, service level agreements and warranty language.
• Review and respond to vendor RFI's.
• Analyze RFP's / Quotes to confirm necessary specifications are met or identify alternate vendors.
• Participation in coordinating final T&C's with the client.
• Participate in and / or lead final pricing negotiations.
• Manage or attend vendor bid presentations or coordination for vendor equipment trials.
• Coordinate any changes of purchased versus planned equipment items with project manager, architect and engineer for medical, electrical and plumbing issues.
• Develop purchase requisitions / orders or enter into client database / software as requested in our contract.
• Lead weekly procurement calls with the client to update on the status of purchasing.
• Control or assist the Project Manager in reporting client budgets and flagging issues to the internal project team.
• Provide regular reports to the Owner summarizing current project status with regard to purchases and costs.
• Participate in hospital surveys, design, planning, procurement, logistics meetings, and installation efforts as necessary.
• Coordinate with the Logistics team for installation needs and assist in the reconciliation of any on-site equipment issues in regard to damage or returns as applicable.
• Provide project close-out documents at completion.
• Obtain vendor quotes and prepare purchase requisitions to facilitate client purchase orders.
• Reconcile project equipment specifications against purchased equipment through the procurement and installation process.
• Incorporate equipment specifications, client purchase and service agreement terms and conditions and acceptance processes into documents generated for bidding and / or negotiations during procurement.
• Generate pricing comparison reports of multiple vendor responses to RFPs for major and minor moveable equipment.
• Track and expedite documents and coordinate equipment delivery, installation, and training with internal document manager.
• Create pricing comparisons from vendor responses to RFPs and bid documents.
• Join and document equipment review meeting notes for procurement validation of specifications.
• Create initial equipment delivery schedules and coordinates with PM on equipment delivery and installation schedules.
• Resolve vendor response and contract requirements issues and questions during the bidding process.
• Monitor project budgets during procurement and report issues to internal project team.
• Coordinate any changes of purchased versus planned equipment items with project Planner, internal PM, architect, and engineer to ensure any MEP issues are addressed.
• Provide regular reports to the Owner summarizing current project status with regard to purchases and costs.
• Research medical equipment to generate accurate specifications and cut sheets in the appropriate planning database.
• Review and modifies the appropriate planning database equipment specifications and cut sheets as needed.
• Create new projects with initial departments and rooms from space programs and / or floor plans.
• Create initial equipment lists for common clinical spaces using medical equipment standards.
• Perform edits to equipment lists using internal and external project team notes and drawing mark ups.
• Participate in clinical equipment review meetings and provides documentation of equipment changes generated in those meetings.
• Prepare standard project reports and extracts.
• Compile and post submittal documents and other project deliverables
• Participate in hospital equipment surveys and installation efforts as needed.
• Leads and documents equipment review meetings for planning of basic equipment in common healthcare areas.
• Provides guidance and training to other coordinators in ADAMS processes used for project coordination.
• Researches and identifies alternate vendor products that meet client specifications.
• Reviews vendor quotes and bids to determine if the information received meets the specifications requested.
• Specifications and cut books created are complete and accurate.
• Edits of equipment lists are complete and accurate.
• Conducts effective and efficient equipment review meetings for basic equipment in common healthcare areas.
• Provides clear and concise product comparison documents of similar products from multiple vendors.
• Equipment delivery schedules are completed when needed, are accurate and complete and have realistic equipment lead times.

Qualifications

Education :

Experience :

Knowledge :

Additional Information

All your information will be kept confidential according to EEO guidelines.

VERTEX offers a solid total compensation package including base salary and discretionary bonus plan. We also offer a robust benefits package including, healthcare (with multiple plan options) and dental; Company-paid Life Insurance, Short Term Disability, and Long-Term Disability. We offer a 401k plan with immediate match and vesting, Flex Spending Account, Employee Assistance Program, and other perks. We provide a generous paid time off plan for eligible employees including 15 days of vacation, 64 hours of sick time, and 9.5 paid holidays (prorated for eligible part-time employees). Our "Lifetime of Learning" program also offers tuition reimbursement and additional support for pursuing advanced education, to help employees grow their skills and careers.