Legal Billing Assistant

Legal Billing Assistant

Cleveland, OH, USA

Full Time

At Benesch we pride ourselves on exceeding expectations and building trust not only with our clients but with our employees - Benesch's #1 asset. Committed to providing not only the highest level of legal service to our clients, Benesch also aspires to create a positive work environment for our employees. Our Firm continues to earn placement on Chicago and Cleveland's Top Workplaces list, along with Cleveland's NorthCoast 99 Top Workplaces rankings. We also continue to advance on the AmLaw 150 list, placing us among the top 150 law firms in the country.

Benesch is proud to be recognized for being a Firm that attracts and retains top talent - making Benesch a great place to work. We offer a hybrid schedule, career development and growth, transparent and visible leadership teams, and a place where diversity, equity and inclusion is celebrated. In addition, the Firm offers a full array of benefits.

We are one of the fastest growing firms in the nation, and have offices in Chicago, Columbus, San Francisco, New York City, and Wilmington. We continue to expand our geographic footprint and value the talent that comprises each of our locations. If you are someone who champions a First in Service approach and are ready to be part of an exciting and growing Firm, we would invite you to apply to join our team.

Benesch is proud to announce the opening for a Legal Billing Assistant in our Cleveland office! This position is hybrid and has work from home flexibility.

Position Summary :

Do you have accounting or billing experience and a desire to expand that skill set and learn something new? Are you looking for an opportunity to use your relationship building skills and where your knowledge and skills can make a tangible difference? Then you may be interested in this Legal Billing Assistant position. This role is perfect for a natural problem solver with accounting or billing experience who is detail-oriented and desires a strong sense of accomplishment at the end of the day. Join Benesch and play a pivotal role in shaping the financial success of our organization.

The Legal Billing Assistant is responsible for activities related to the firm's billing process for specific portfolios as assigned. This individual will work with billing attorneys as well as associated internal and external clients to ensure that the processing of proformas / prebills is completed consistently in an accurate and timely manner.

Essential Functions :

• Assists with generating Prebills, reviewing Prebills to verify that time entries and billing setups are correct, as well as assist in making any preliminary edits.
• Sends out Prebills and ensure that attorneys receive, review and return the edited Prebills in a timely manner.
• Assists with the preparation and processing of client invoices, ensuring that all billing is accurate, timely and compliant with client guidelines.
• Generates and review bills after edits are completed.
• Verifies daily new matters to ensure the correct client information has been entered into the system.
• Communicates with Attorneys and Legal Assistants to address any billing questions or report requests.
• Coordinates successful submission of invoices electronically, including the setup of electronic clients, monitoring submissions for acceptance, troubleshooting issues, communicating e-billing changes to affected parties, and confirming proactively that invoices conform to requirements.
• Researches and resolve billing discrepancies.
• Coordinates cost back-up to send to the client.
• Completes tasks accurately and promptly in compliance with client policies, demonstrates excellent attention to detail and the ability to work effectively under pressure to achieve both individual and team goals.
• Takes a proactive approach to navigating challenges and resolving problems, as well as strong customer service skills combined with outstanding written and verbal communication abilities.

Qualifications :

The Legal Billing Assistant should have 1-3 years of relevant experience. A Bachelor's degree in Business, Accounting, Finance, or a related field is strongly preferred. Proficiency in the Microsoft Office suite, particularly Excel and Word, is essential. Experience with legal billing software such as Aderant or Elite 3E is a plus but not required.

Benesch is an equal opportunity employer. We strongly value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability (where applicant is qualified to perform the essential functions of the job with or without reasonable accommodations), medical condition, protected veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law.

Applicants who are interested in applying for a position and require special assistance or an accommodation during the process due to a disability should contact the Benesch Human Resources Department by phone at 216-363-4578 or email Christine Watson at cwatson@beneschlaw.com.