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Legal Document Specialist - 3rd Shift

Legal Document Specialist - 3rd Shift

RR DonnelleyPhoenix, AZ, US
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Legal Document Specialist - 3rd Shift

RR Donnelley is adding a Legal Document Specialist to their 3rd Shift team!

In this role, we are seeking a Word Processing professional to support time-sensitive project requests by working with a team of individuals across multiple shifts and locations. Candidates must enjoy producing quality work and maintaining a high level of customer satisfaction. Knowledge in legal word / document processing using various legal software, tools, Microsoft Office suite is an added advantage.

3rd Shift Schedule : Sunday - Thursday, 12 : 00 am - 8 : 00 am

Responsibilities :

  • Create, edit and format legal documents to firm specifications using a variety of software applications
  • Convert, clean and format documents to / from different file formats
  • Create charts, graphs, tables, and spreadsheets as requested
  • Create and / or edit Tables of Authorities and Table of Contents
  • Perform data entry utilizing various software applications
  • Transcribe analog or digital dictation files
  • Restore / recover corrupted document files as necessary
  • Provide telephone help desk support to troubleshoot application queries
  • Complete all assigned jobs by the deadline in an accurate and timely manner
  • Handle sensitive and / or confidential documents and information
  • Follow established policies and procedures at all times
  • Perform additional duties as necessary or assigned

Skills :

  • Excellent verbal and written communication skills
  • Flexibility to work overtime as required
  • Ability to work through complex legal document markups and instructions in a timely and accurate manner
  • Ability to prioritize various requests and deadlines simultaneously
  • Ability to interact with client and team members in a professional and respectful manner at all times
  • Minimum typing speed of 60 wpm with 95% accuracy

    • Experience :

  • High school diploma or equivalent required; bachelor's degree with 3+ years experience in legal word processing or document production environment preferred
  • Advanced knowledge of MS Office programs including Word, Outlook, Excel and PowerPoint required
  • Experience and exposure in any of the legal word processing tasks below :
  • Creating TOAs, TOCs, inserting automated cross-references, converting PDFs to Word using a variety of software, applying Word styles using macros, troubleshooting problem documents including redlines and documents containing multiple numbering schemes, style separators, cross-references, and other automated fields
  • Transcription experience a plus
  • Knowledge of legal terminology and legal citations preferred
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