Talent.com
Administrative Assistant
Administrative AssistantMichaelis Corporation • Indianapolis, IN, US
Administrative Assistant

Administrative Assistant

Michaelis Corporation • Indianapolis, IN, US
job_description.job_card.variable_hours_ago
serp_jobs.job_preview.job_type
  • serp_jobs.job_card.full_time
job_description.job_card.job_description

Job Description

Job Description

Description :

Administrative Assistant

Location : Indianapolis, IN

Compensation : $40,000

Reports to : VP

Type : Full-time, on-site

About Michaelis

Family-owned since 1986, Michaelis is a fast-growing mitigation / restoration and waterproofing contractor serving Central Indiana. We value professionalism, rapid response, and work-life balance.

Role Purpose

Assist the Staff Accountant, VP and finance function to keep AP current, support AR follow-up, and provide reliable administrative muscle across the office—freeing SR. staff while building skills toward a future accounting role .

Hands-on role — from spreadsheets to supply cabinets. You’ll jump from invoice coding to answering phones during a rush to reorganizing a supply cabinet.

What You’ll Do

Accounting Support (˜60%)

  • Accounts Payable : Enter / code invoices in accounting; route approvals; reconcile vendor statements.
  • Vendor Setup & Compliance : Collect / validate W-9, COI, terms, lien waiver requirements; keep vendor files current.
  • Credit Cards & Receipts : Chase missing receipts; attach and code transactions; maintain a clean monthly file for reconciliation.
  • AR Assist (as needed) : Send statements / courtesy reminders; document promised-to-pay notes; assemble lien / waiver packets for Controller / VP signature.
  • Month-End Support : Maintain folders / naming; prep JE support docs (no posting without approval).

Office & CSR Backup (as-needed) (˜25%)

  • Cover phones during breaks / PTO or volume spikes.
  • Bank / supply / coffee / food runs; maintain par levels for office supplies.
  • Reorganize shared spaces (supply closet, archive room); label, inventory, and set reorder points.

    • Projects & SOPs (˜15%)

  • Draft / update SOPs and play a part as a systems champion.
  • Help the VP / Staff Accountant roll out new ERP modules.
  • Light data hygiene in scorecards (entering assigned metrics once trained).

    • Schedule & Seasonality

  • Mon–Fri, 8 : 00–5 : 00 all hands during storms / CAT events. 40-50 hours weekly.
  • CSR backup is as-needed; you’ll be trained to step in smoothly.

    • Benefits :

  • Medical, Dental, and Vision
  • $25k Company Paid Life Insurance
  • 401K with matching available
  • PTO time
  • Paid holidays
  • Career Growth : Opportunities to advance to Senior Accountant or Controller roles as the company continues to expand.

    • What Success Looks Like (first 12 weeks)

  • AP invoices entered within 2 business days, coding accuracy =98%.
  • All new vendors set up with complete docs (W-9, COI, terms) before first payment.
  • CSR coverage handled professionally with accurate lead sheets when called upon.

    • Nice to Have

  • Exposure to construction / restoration or job costing; EOS / 90.io familiarity; intermediate Excel / Sheets.

    • Growth & Reviews

  • 6- and 12-month performance reviews, then annually; quarterly 1 : 1s.
  • Company paid select certifications chosen by leadership.
  • Year 1 : learn the business, master AP / vendor setup / receipts; Year 2 : begin small accounting projects and module rollouts in Proven.

    • Our Feedback Culture (Radical Candor)

    We care personally and challenge directly. Clear is kind. We say the hard thing with care, and we expect the same from you.

    Requirements :

    Minimum Qualifications

  • Associate’s degree in Administration (required). Intent to complete Bachelor’s in Accounting / Finance.
  • Solid spreadsheet / data entry skills; organized, dependable, deadline-driven.
  • Clear communicator; willing to pitch in wherever needed.
  • Valid driver’s license for occasional runs.
    • serp_jobs.job_alerts.create_a_job

    Administrative Assistant • Indianapolis, IN, US

    Job_description.internal_linking.related_jobs
    Executive Administrative Assistant

    Executive Administrative Assistant

    VirtualVocations • Indianapolis, Indiana, United States
    serp_jobs.job_card.full_time
    A company is looking for an Executive Administrative Assistant (contract).Key Responsibilities Arrange complex and detailed travel plans for both international and domestic trips Provide adminis...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_30 • serp_jobs.job_card.promoted
    Administrative Assistant I

    Administrative Assistant I

    LanceSoft • Plainfield, IN, US
    serp_jobs.job_card.part_time +1
    Here's a quick overview of the role for your review : Duration : 3+ months (possibility of extensions) Schedule : Monday, Wednesday, Friday Hours : 8 : 00 AM 4 : 30 PM Flexibility possible, but Monday is ...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_variable_days • serp_jobs.job_card.promoted
    Administrative Assistant

    Administrative Assistant

    Overton Tube Forming Systems • Franklin, IN, US
    serp_jobs.job_card.full_time
    Administrative Assistant Job Description.Overton Industries is a leading manufacturer of precision-engineered components and tooling solutions, serving industries such as automotive, aerospace, and...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_30 • serp_jobs.job_card.promoted
    Administrative Assistant

    Administrative Assistant

    Cynet Systems • Indianapolis, IN, US
    serp_jobs.job_card.full_time
    Responsibilities : Handle confidential and non-routine information and facilitate team communication.Assist in coordinating logistics for on and off-site internal and external meetings and conferenc...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_30 • serp_jobs.job_card.promoted
    Remote Administrative Assistant

    Remote Administrative Assistant

    VirtualVocations • Southport, Indiana, United States
    serp_jobs.filters.remote
    serp_jobs.job_card.full_time
    A company is looking for a Remote Administrative / Executive Assistant.Key Responsibilities Perform general office duties, including maintaining records management systems Prepare invoices, repo...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_30 • serp_jobs.job_card.promoted
    Administrative Assistant

    Administrative Assistant

    HDR • Indianapolis, IN, US
    serp_jobs.job_card.full_time
    At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and n...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_variable_days • serp_jobs.job_card.promoted
    Administrative Assistant

    Administrative Assistant

    IICRC • Columbus, IN, US
    serp_jobs.job_card.full_time
    SERVPRO of Jackson & Jennings Counties is hiring an Administrative Assistant! SERVPRO of Jackson & Jennings Counties offers : . As an Administrative Assistant, you would be asked to assist office team...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_30 • serp_jobs.job_card.promoted
    Administrative Assistant

    Administrative Assistant

    Immune Biopharma • Indianapolis, IN, US
    serp_jobs.job_card.full_time
    Immune Biopharma is looking for an administrative assistant to join our team in our Indianapolis office.This person will work to support the daily operations of the office.The ideal candidate is a ...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_30 • serp_jobs.job_card.promoted
    Utilization Review Administrative Assistant

    Utilization Review Administrative Assistant

    VirtualVocations • Indianapolis, Indiana, United States
    serp_jobs.job_card.part_time
    A company is looking for a Part-Time Remote Utilization Review / Admin Assistant.Key Responsibilities Manage intake paperwork and maintain organized electronic documentation in SharePoint Communic...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_variable_days • serp_jobs.job_card.promoted
    Legal Administrative Assistant

    Legal Administrative Assistant

    VirtualVocations • Indianapolis, Indiana, United States
    serp_jobs.job_card.full_time
    A company is looking for a Legal Administrative Assistant to support its in-house legal department.Key Responsibilities Assist in drafting, reviewing, and managing contracts throughout their life...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_30 • serp_jobs.job_card.promoted
    Administrative Assistant

    Administrative Assistant

    Dialysis Clinic • Indianapolis, IN, US
    serp_jobs.job_card.full_time
    Our mission states "the care of the patient is our reason for existence," and our dedicated team embodies our sole purpose during every patient interaction. We seek motivated, compassionate individu...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_variable_days • serp_jobs.job_card.promoted
    Administrative Assistant I

    Administrative Assistant I

    Abacus Service Corporation • Indianapolis, IN, US
    serp_jobs.job_card.full_time
    Administrative Assistant I Position.A new Administrative Assistant I position became available in Wand.Please review the job description below and email me the resumes directly until you have acces...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_30 • serp_jobs.job_card.promoted
    Administrative Assistant

    Administrative Assistant

    VirtualVocations • Indianapolis, Indiana, United States
    serp_jobs.job_card.full_time
    A company is looking for an Administrative Assistant for its Janitorial Department.Key Responsibilities Provide high-level administrative support to management and staff, including calendar manag...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_30 • serp_jobs.job_card.promoted
    Senior Administrative Assistant

    Senior Administrative Assistant

    VirtualVocations • Indianapolis, Indiana, United States
    serp_jobs.job_card.part_time
    A company is looking for a part-time Administrative Assistant.Key Responsibilities Perform various administrative functions including invoice reconciliation and data entry into SAP Maintain and ...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_30 • serp_jobs.job_card.promoted
    Property and Casualty Licensed Administrative Assistant

    Property and Casualty Licensed Administrative Assistant

    VirtualVocations • Southport, Indiana, United States
    serp_jobs.job_card.full_time
    A company is looking for an Administrative Assistant Remote / Hybrid.Key Responsibilities Provide comprehensive administrative support to Account Managers, Brokers, and departmental operations Pre...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_variable_days • serp_jobs.job_card.promoted
    Administrative Assistant - Onsite - Indianapolis, IN

    Administrative Assistant - Onsite - Indianapolis, IN

    Argyle Infotech • Indianapolis, IN, US
    serp_jobs.job_card.full_time
    Working as an Administrative Assistant with the Indiana Department Of Health Food Protection Division Rapid Response Team and the Produce Safety Team.serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_30 • serp_jobs.job_card.promoted
    Administrative Assistant III

    Administrative Assistant III

    Dawar Consulting, Inc. • Indianapolis, IN, US
    serp_jobs.job_card.temporary
    Our client, a world leader in diagnostics and life sciences, is looking for an.Administrative Assistant III”.Long Term Contract (Possibility Of Further Extension). Company Benefits : Medical, D...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_variable_days • serp_jobs.job_card.promoted
    Bilingual Administrative Assistant

    Bilingual Administrative Assistant

    Cogent Scientific • Indianapolis, IN, US
    serp_jobs.job_card.full_time
    Salary : $48K-$53K, Depending on experience.Cogent Scientific, an insourced contract research organization, is looking for the right people to accomplish our Mission : to partner in the global effort...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_variable_days • serp_jobs.job_card.promoted