Administrative Assistant

Administrative Assistant

Job Category : Tribal Lands

Location : Grand Ronde, OR 97347, USA

Job Summary : Assists the Tribal Lands Department to fill short and long-term goals and objectives necessary to meet the mission of the Tribe, the Department and its programs including Economic Development, Tribal Realty and Self-Governance.

Essential Functions :

• Maintains a positive and helpful relationship with Tribal staff and others.
• Provides administrative support to the department staff including, but not limited to : scheduling appointments and meetings; maintaining and updating files, records and databases; scanning files and documents to be stored digitally; and, searching and retrieving data from files, documents and databases.
• Assists with the coordination and maintaining of dates for process timelines.
• Compiles, copies, sorts, and files records of office activities, business transactions, and related activities in both digital and paper systems.
• Reviews and routes incoming documents and communications to appropriate staff on a timely basis.
• Types, formats, proofreads, and edits correspondence and other documents.
• Prepares charts, reports, forms and other documents for use throughout department.
• Assists with tracking and maintaining logs, tables, etc. for various program and departmental processes and protocols.
• Orders supplies as needed and maintains a proper inventory of supplies.
• Coordinates and tracks expenditure requests and purchase orders; ensuring that expenditures are coded correctly and within budget allocations.
• Assists with the development, implementation and maintenance of policies and procedures for the Department, including, but not limited to Economic Development and special projects.
• Assists with preparation and completion of audits, reports and evaluations as needed; including, but not limited to, program audits, data collection, evaluation of compliance with applicable laws and regulations.
• Performs a variety of other duties as assigned by supervisor.

Education, Experience, and Licenses :

Driving Requirements :

Qualifications, Registrations, and Certifications :

Environmental Factors and Conditions / Physical Requirements :

Background Check :

Candidates for this position will be subject to criminal and character background checks and may be subject to fingerprinting.