ASSISTANT DIRECTOR HRIS AND SALARY ADMINISTRATION (UTRGV EMPLOYEES ONLY)

Assistant Director Hris And Salary Administration

The Assistant Director of HRIS provides strategic and operational leadership in managing Human Resources Information Systems and related technologies. This position oversees the development, implementation, and continuous improvement of HR systems and reporting tools to support organizational goals. The Assistant Director ensures data integrity, security, and efficient use of HR technologies, while serving as a key liaison between HR, IT, institutional leadership, and external agencies.

Leads the planning, execution, and evaluation of HRIS initiatives, ensuring alignment with institutional objectives and compliance with internal policies and external reporting requirements.

Oversees and manages complex data analysis and reporting functions, including the preparation and submission of key reports such as IPEDS, FTE, and other mandated workforce reports.

Ensures the security and confidentiality of HR data through the enforcement of access protocols, audit processes, and compliance with data governance policies.

Leads cross-functional teams in the planning and execution of HR technology projects, including system upgrades, enhancements, and new implementations.

Collaborates closely with the Payroll department to ensure HRIS data supports accurate and timely payroll processing, including new hires, terminations, compensation adjustments, and leave tracking.

Continuously improves HR processes by leveraging technology, maximizing the efficiency of HR systems, and implementing new functionalities.

Oversees data validation before payroll cycles and coordinates system audits to ensure consistency between HR and payroll systems.

Oversees the configuration and maintenance of payroll-related fields in the HR system (e.g., pay grades, earnings codes, deduction codes).

Works with Payroll to troubleshoot and resolve data discrepancies and system issues impacting applicable fields.

Assists with year-end payroll activities including W-2 validation, ACA reporting, and other federally mandated reports.

Supervises the development and delivery of HR data reports for internal departments and external stakeholders, ensuring accuracy, consistency, and timeliness.

Directs the design, implementation, and optimization of HR systems and workflows.

Serves as the department's senior reporting authority and subject matter expert for HR systems, providing high-level guidance on data use, reporting standards, and system capabilities.

Collaborates with IT, Payroll, Institutional Research, and executive leadership to define data structures, reporting standards, and integration points for enterprise systems.

Provides leadership and mentoring to HRIS staff and others involved in data management, reporting, and HR system operations.

Monitors industry trends and emerging technologies to identify opportunities for innovation in HRIS strategies, tools, and processes.

Performs other job-related duties assigned.

Direct supervision from assigned supervisor.

May supervise assigned support staff.

Bachelor's Degree from an accredited University in Human Resources, Business Administration, IT or related field.

Four (4) years of progressively responsible experience in the following areas : report writing, querying, and data analysis, HRIS, ERP or database management, or

Three (3) years of the required experience with a Master's Degree from an accredited University in Human Resources, Business Administration, IT or related field.

Knowledge of software including integrations of HR, student, general ledger and budget modules as well as Microsoft Project and Visio. Knowledge of HR processes and terminology. Knowledge of state of Texas accepted accounting practices directly related to issues of reporting Human Resources data including but not limited to proper accounting of salaries and benefits, appropriate classifications of employees for reporting purposes, and conversion of state required reporting requirements for state and federal workforce and labor reports.

Standard office equipment including personal computer, word processing, spreadsheet, and database software.

Needs to be able to successfully perform all required duties. Work is performed primarily in a general office environment. Some travel and weekend work is required. UTRGV is a distributed institution, which may require presence at multiple locations throughout the Rio Grande Valley.

Exceptional planning and organizational skills. Strong attention to detail. Ability to problem-solve.