Office Admin

Job Description

Job Description

Are you ready to become the core support of a busy Providence operation? A local Rhode Island firm is searching for an accomplished and efficient Office Administrator to join their team!

This is a prime chance to make a direct and meaningful contribution—send your application today!

Compensation :

Hourly Rate : $19 - $22

Responsibilities of the Office Administrator :

Deliver essential executive assistance to leadership and all department personnel.

Oversee and manage executive schedules, coordinate group meetings, and arrange travel logistics.

Draft and finalize official letters, comprehensive reports, and presentations utilizing the Microsoft Office Suite (Word, Excel, PowerPoint).

Manage substantial incoming calls and emails with polished composure and professional courtesy.

Maintain meticulously organized paper and electronic archive systems.

Offer a friendly welcome to all guests and cultivate an inviting, polished office atmosphere.

Aid in the scheduling and execution of corporate gatherings.

Take charge of office supplies and equipment inventory, guaranteeing sufficient stock levels.

Process vendor bills and employee reimbursements with accuracy and promptness.

Support various general administrative functions as required, demonstrating adaptability and a desire to learn.

Qualifications of the Office Administrator :

A secondary school diploma or equivalent is mandatory.

Demonstrated competence in the utilization of the Microsoft Office Suite (Word, Excel, PowerPoint).

Superior structuring, time utilization, and interpersonal skills.

Capability to function productively both autonomously and as a cohesive team member.

Exceptional scrupulousness and dedication to precision in all assigned work.

Proficiency in prioritizing tasks and successfully managing concurrent deadlines.

Refined conduct and outstanding client service proficiency.

Familiarity with workplace organization software (e.g., Asana, Monday.com) is a plus.

A minimum of 1-2 years of documented administrative background.

Submit your resume today for immediate consideration!

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Please Note : City Personnel offers extended interview hours from 7 am-7 pm upon request

City Personnel, Inc. is your trusted local recruitment partner based in Providence, RI. For nearly 20 years, we’ve been connecting top talent with leading companies right here in Rhode Island and Southern Massachusetts. Our deep understanding of the local job market allows us to offer personalized support and outstanding opportunities. Whether you're seeking temporary, temporary-to-permanent, or permanent positions, we’re here to help. Contact us today at (401) 331-2311 to find your perfect job match!

City Personnel is an Equal Opportunity Employer. We do not discriminate against applicants due to race, national origin, religion, marital status, military status, disability, gender, gender identity, sexual orientation, or other protected characteristics. If you need special accommodation for the application process, please contact us at admin@citypersonnel.net.

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