Alumni and Parent Engagement Coordinator

Job Description

Job Description

Position Summary

The Alumni and Parent Engagement Coordinator is responsible for cultivating and stewarding relationships with alumni, parents, and community constituents, with a focus on securing gifts up to $25,000. This individual will lead initiatives that foster meaningful engagement, organize volunteer efforts, and strengthen philanthropic support across the Gilmour Academy community. The position also serves as a key liaison to parent organizations and alumni constituencies.

Key Responsibilities

Fundraising & Alumni Relations

Collaborate with fellow Advancement Team members to identify, cultivate, solicit, and steward alumni and parent donors capable of making gifts up to $25,000.

Collaborate with the Chief Advancement Officer to develop fundraising strategies and pipelines.

Serve as a relationship manager for a portfolio of alumni and parent prospects.

Plan and execute targeted outreach and engagement events for alumni.

Manage the Class Ambassador Programs, identifying and training alumni to serve as peer connectors and fundraisers.

Develop and maintain ongoing communication strategies to engage alumni and keep them informed about school initiatives and achievements.

Parent & Community Engagement

Create a welcoming and inclusive environment for all Gilmour parents and guardians.

Partner with Division Directors and school leadership to create and implement a comprehensive parent involvement strategy.

Coordinate and promote parent-focused volunteer opportunities and events to encourage engagement across academic, athletic, and arts programs.

Act as liaison between the Advancement Office and parent organizations, including the Men’s Club, Women’s Club, and Lower School Parent Organization (LSPO) and Gilmour Academy Past Parents Association (GAPPA).

Recruit and organize parent ambassadors from diverse backgrounds and feeder schools to foster community partnerships.

Collaborate with faculty and staff to identify and support volunteer needs across campus.

School Culture & Mission

Demonstrate a commitment to the mission, values, and Holy Cross Charisms of Gilmour Academy.

Actively participate in school life, including attendance at student performances, athletic events, and community gatherings.

Program Evaluation & Communication

Conduct annual surveys to assess parent engagement and alumni satisfaction; analyze and present results to school leadership to inform future planning.

Provide clear communication about opportunities for involvement, school updates, and development priorities through calendars, newsletters, brochures, and digital platforms.

Track metrics of engagement and fundraising outcomes to evaluate program effectiveness.

Qualifications

Bachelor's degree required; advanced degree or certification in nonprofit management, education, or fundraising a plus.

Minimum of 3–5 years of experience in advancement, alumni relations, development, or parent engagement.

Proven track record of securing gifts up to $25K.

Strong communication, public speaking, and relationship-building skills.

Ability to manage multiple priorities and work collaboratively across departments.

Experience with volunteer management and donor stewardship.

Cultural competency and sensitivity to diverse communities and family structures.

Ability to work flexible hours, including evenings and weekends, as needed.

• Proficiency in database management systems (e.g., Raiser’s Edge, Blackbaud) and MS Office Suite.