Legal Administrative Assistant - Corporate- 3422480

Overview

Job Title : Legal Administrative Assistant - Corporate

Location : NYC, NY 10022

Salary / Payrate : $85-105K and AWESOME benefits!!!

Work Environment : Hybrid (1 day WFH after 90 days)

Referral Fee : AMS will pay $500 should the person you refer gets hired

Responsibilities

• Performs administrative duties for attorney(s) as assigned, following established policies and procedures; maintains confidentiality of client matters.
• Demonstrates advanced proficiency with Word, Outlook, iManage, Excel, PowerPoint, Adobe PDF, and other firm-specific programs; prepares and edits documents, proofreading as requested (e.g., engagement letters, memoranda, audit letters).
• Assists with routine corporate matters such as entity formations and preparation of organizational documents and agreements.
• Manages incoming mail and coordinates with delivery services; ensures timely delivery of outgoing mail.
• Establishes and maintains attorney calendars and deadline reminder systems; uses the firm's master calendar.
• Opens new files, requests conflict checks, maintains client and general files, and conducts periodic reviews for storage and file closure readiness.
• Greets clients and visitors, maintains professional client relations, and observes confidentiality of the attorney-client relationship.
• Coordinates meeting and conference room reservations using firm software.
• Assists with billing processes, including proofing and editing bills, processing bills for attorneys, and coordinating with accounting on month-end matters.
• Works with administrative staff to ensure timely submission of attorney timesheets and proofs documents returned from word processing.
• Collaborates with other administrative staff and provides coverage for colleagues as needed.
• Provides litigation support to the Litigation team when required.
• Prepares and submits attorney travel and business expense reports; handles vendor invoices and service payments as necessary.
• Performs essential duties with or without reasonable accommodation; accommodation requests will be considered where possible absent undue hardship.

Qualifications

Working Conditions

This position offers a comprehensive benefits package including health and life insurance, 401k / Roth with Profit Sharing, and paid time off.

Salary Range (New York Applicants)

$85,000 – $105,000 annually, commensurate with experience.

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