Manager, Facilities

The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

Position Summary

Manages the day-to-day function of the LDEO Buildings & Grounds and Traffic Departments. Duties include responsibility for operation, maintenance, construction, and renovation of the physical plant, including responsibility for tools, vehicles, and equipment used within these departments. Accountable for regulatory compliance, including environmental, building codes, and occupational safety. The Manager of Facilities will frequently coordinate the work of the departments of Building & Grounds, Traffic, Safety, and Security, and provide a leadership role for these departments on projects assigned by the Executive Director, during Emergency Operations, and in the event the Executive Director is unavailable.

Responsibilities

Provides service to the LDEO campus community, including, but not limited to, ensuring timely repairs and deliveries, minimal business interruption, and scoping of improvements and renovations. Participates in ad hoc committees or working groups at LDEO and CU as assigned by the Executive Director. Confers with the Executive Director on significant repairs, deferred maintenance, State-of-Good-Repair (SOGR) requirements, and capital project development. Provides budget management and payment authorizations for the Department. Gathers data and forecasts expenditures for budget development.

Maintains compliance with State, Federal and local codes and / or regulations for Observatory buildings and equipment. Implements LDEO projects within approved University policies and procedures. Works closely with the Security and Safety department on mutual projects or shared functions. Responsible for commissioning, recommissioning and decommissioning Lamont facilities to ensure operational efficiencies in consultation with the Executive Director.

Approves and supervises the work performed by subcontractors for both minor and major service contracts as well as capital construction. Works closely with the LDEO / Climate School Purchasing Director to develop specifications and obtain approvals as required from CU-Purchasing for all facility-related contracts. Obtains competitive bids, supervises job progress, checks completed job for contract compliance and quality control. Maintains records for reference and review. Gives feedback on project status as needed to the Executive Director, who then authorizes disbursements to vendors.

Oversees training and development of all employees within the Buildings and Grounds and Traffic departments and delegates work to staff as appropriate. Provides oversight of workforce allocation and overtime assignments. Ensures good employee and labor relations and productive collaborations among all employees in these departments. Performs other duties as assigned.

Minimum Qualifications

• BS / BE in Mechanical, Electrical or Civil Engineering and a minimum of 5-7 years related experience in Facilities and / or Plant Management / Operations.
• Supervisory experience with union and non-union employees, ability to read blueprints, understand shop drawings, operation and maintenance manuals, well-versed in construction and maintenance contracts required.

Preferred Qualifications

• An advanced degree is desirable.

Other Requirements

• Special Requirements : Lamont Campus is a scientific research facility, and the successful candidate is expected to be on-call for a 40-hour work week, except holidays and approved leave.
• Many research operations occur 24 / 7 unattended; therefore, the Manager of Facilities remains on call to supervise any emergency as required or determined by the Executive Director.
• This includes the assignment / supervision of overtime coverage or contractor activities for emergencies or those operations that are scheduled at off-hours to minimize business interruption.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.