Sr. Administrative Assistant

Senior Administrative Assistant

We are looking for a skilled Senior Administrative Assistant to join our team in Boston, Massachusetts. This long-term contract position requires a detail-oriented individual who excels at providing comprehensive support to executives and teams, ensuring smooth day-to-day operations. The ideal candidate will possess strong organizational abilities and experience handling a variety of administrative tasks in a fast-paced environment.

Responsibilities :

Manage and coordinate calendars to ensure schedules are organized and conflicts are resolved efficiently.

Provide high-level administrative support, including preparing documents, reports, and presentations.

Arrange travel plans, including booking flights, accommodations, and transportation, while adhering to organizational guidelines.

Handle import and export documentation with accuracy and attention to detail.

Organize and facilitate conference calls, ensuring participants are informed and prepared.

Maintain and update records, files, and databases to ensure information is easily accessible.

Communicate effectively with internal and external stakeholders to address inquiries and provide updates.

Support planning and execution of meetings, including logistics and materials preparation.

Monitor and prioritize incoming correspondence, ensuring timely and appropriate responses.

Assist in special projects and assignments as required by the team or leadership.

Requirements :

Proven experience in calendar management and executive-level administrative support.

Strong organizational skills with the ability to multitask and prioritize effectively.

Proficiency in booking travel arrangements and managing related logistics.

Familiarity with handling import and export documentation processes.

Excellent communication skills, both written and verbal.

Ability to coordinate conference calls and manage meeting schedules.

Proficiency in Microsoft Office Suite and other relevant software tools.

Demonstrated ability to work independently and collaboratively in a team environment.