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Operations Coordinator

Operations Coordinator

Golden Gate Regional CenterSan Francisco, CA, US
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Operations Coordinator

Operations Coordinator

Starting Salary Range : $47,618 - $57,141 Annually

GGRC is currently hiring for an Operations Coordinator that will be reporting to the Manager / Supervisor of Operations. This position will handle everyday higher-level facility and operational processes related to supporting our San Francisco, San Mateo, and Marin offices to ensure facilities are maintained and offices are able to operate smoothly. Support the Manager / Supervisor of Operations with ad hoc duties and projects.

This role will require you to travel within the Counties of San Francisco, San Mateo, and Marin on an as needed basis; may be required to travel to other locations periodically. You will need access to reliable transportation permitting travel to and between different locations throughout the day in order to perform the outlined responsibilities of the position.

What You'll Do

General

  • Primary back-up for the Manager / Supervisor of Operations and Facilities Assistant.
  • Anticipate and respond to general facility related office and building issues.
  • Monitor office vendors visits or services at all office locations maintenance, engineering, janitorial, special supplies, shredding, and any unusual issues.
  • Promptly review and process purchase order requests

Acquisitions

  • Process purchase requests : maintain quotes and approvals, generate purchase orders, submit orders to vendors, monitor order completion and shipment tracking.
  • Assist with researching non-company standard purchase requests from departments as needed.
  • Adhere to all procurement guidelines and regulations as laid out by DGS, including competitive bids in compliance with the applicable sections of the Public Contract Code & the State Administrative Manual (SAM)

    • Office Premises

  • Secondary contact with building management for escalated issues and vendor approvals.
  • Assist with office construction buildouts, upgrades to existing spaces, moves within and between office locations.
  • Oversee and maintain all office seating maps and employee seating assignments.
  • Review and process special requests for off-hours / weekend use of premises from staff.
  • Coordinate resolution of any major facilities issues (HVAC, security, etc).
  • Access card administration in Brivo and BluSky
  • Process Market Street Bicycle Parking Access requests

    • Inventory / Supply Maintenance

  • Maintain an Inventory Control system (ID, tracking, disposal) for all GGRC physical assets; assessing / utilizing new technology to improve accuracy and efficiency of process.
  • Maintain OSOE tracking records.
  • Submit DGS disposal requests.
  • Assist with DDS records requirements and audits.

    • Office Furniture

  • Coordinate office furniture inventory, movement, and installation for all office locations.
  • Oversee contract workers in furniture and equipment movements.

    • Other

  • Work with IT / HR / Supervisors on workstation assignments and equipment needs.
  • Work with HR / IT to provide staff accommodation needs.
  • Maintain and coordinate front-desk / receptionist back-up schedule.
  • Where necessary, maintain all client information as confidential in compliance with the federal Health Insurance Portability and Accountability Act of 1996 (HIPAA) and the California Lanterman Act
  • Participate in special projects, and assist with additional duties or tasks, as assigned.
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    Operation Coordinator • San Francisco, CA, US

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