Administrative Assistant

Job Description

Job Description

We are looking for an organized and proactive Administrative Assistant to join our team in Las Vegas, Nevada. This Contract-to-permanent position offers the opportunity to support various committees, events, and executive programs within the real estate industry. The ideal candidate will thrive in a fast-paced environment, providing essential administrative and operational assistance to ensure seamless execution of organizational initiatives.

Responsibilities :

• Act as the primary administrative liaison for assigned committees, including preparing agendas, meeting materials, and tracking attendance.
• Manage speaker submissions and approvals while maintaining accurate records and coordinating logistics.
• Oversee committee budgets and ensure timely procurement of supplies, promotional items, and other necessary resources.
• Maintain and update forms within the Transaction Desk system, ensuring compliance with Nevada regulations and organizational policies.
• Lead biannual form updates, including redlining, formatting, and coordinating with internal teams for rollout.
• Assist with annual programs such as awards applications, finalist tracking, and recognition processes.
• Provide onsite support for major events, ensuring all materials, signage, and volunteers are prepared and available.
• Coordinate office supply orders, catering arrangements, and expense tracking for executive meetings.
• Support executive projects by conducting research, arranging travel, and managing schedules.
• Collaborate with internal departments to relay marketing needs and ensure effective communication.
• Proficiency in Microsoft Word and Microsoft Excel for document creation, data tracking, and analysis.
• Demonstrated experience in customer service roles with strong interpersonal skills.
• Ability to perform accurate alphanumeric data entry for various administrative tasks.
• Proven track record of supporting executive meetings and preparing detailed presentations.
• Experience coordinating and executing corporate events, including galas and tournaments.
• Strong organizational skills to manage multiple projects and deadlines.
• Familiarity with compliance processes and document management systems.
• Excellent communication skills to interact with team members, vendors, and stakeholders effectively.