Administrative Assistant

Job Description

Job Description

We are looking for a detail-oriented Administrative Assistant to support construction operations in Mesa, Arizona. This position offers the potential for long-term employment and is ideal for someone with strong organizational skills and a background in construction project administration. You will be an integral part of the team, assisting with project documentation and coordination to ensure smooth workflows.

Responsibilities :

• Assist the Project Manager and project team with administrative tasks to meet and exceed project goals.
• Organize, prepare, and manage project-related documents, including correspondence, change orders, submittals, drawings, and other materials.
• Coordinate and maintain accurate records for construction projects to ensure seamless operations.
• Manage multiple priorities effectively while adhering to deadlines and time constraints.
• Communicate professionally with both internal teams and external customers to foster positive relationships.
• Utilize advanced computer skills, including proficiency in Microsoft Word, Microsoft Project, Blue Beam, and Sage Construction software.
• Ensure attention to detail in all administrative tasks, demonstrating sound judgment in decision-making.
• Perform additional duties as needed to support overall project success.
• Minimum of 5 years of experience in construction industry project administration, including handling correspondence, change orders, submittals, and drawings.
• Strong organizational skills with the ability to manage multiple tasks efficiently.
• Excellent interpersonal and communication skills to interact effectively with internal and external stakeholders.
• Advanced proficiency in computer software such as Microsoft Word, Microsoft Project, Blue Beam, and Sage Construction (preferred).
• Ability to work under pressure and meet deadlines while maintaining accuracy.
• Exceptional attention to detail and problem-solving capabilities.
• Experience in filing and maintaining project documentation.
• Demonstrated ability to provide administrative support in a fast-paced environment.