Mission Support Administrator - Developmental

Mission Support Administrator - Developmental

Patriot Group International Inc. (PGI), voted #1 Best Place to Work by Virginia Business Magazine and the Best Companies Group, offers an unrivaled hybrid of specialized services by combining security and risk management disciplines with a special operations and intelligence perspective. We are looking to hire a Mission Support Administrator - Developmental to join our team in the Northern Virginia area, where we provide the delivery of advanced IT hardware, mission-critical services, and integrated technology solutions to key branches of the U.S. government-including the Army, Navy, and Air Force-supporting their operational readiness, cybersecurity posture, and digital transformation initiatives. This position reports to the Program Manager. In this role, you will support a team, office, program, or project by coordinating and executing essential administrative functions that ensure smooth and efficient operations. Depending on the assignment, you may also be responsible for independently managing specific steps within end-to-end (E2E) workflow processes. This position is ideal for detail-oriented professionals with strong organizational skills who are eager to contribute to mission success in a fast-paced, collaborative environment.

The Mission Support Administrator - Developmental will be responsible for the following :

• Manage or support day-to-day administrative operations of a work unit
• Maintain calendars, monitor email and phone communications for leadership
• Coordinate meetings, conferences, off-sites, and represent the unit as needed
• Draft, proofread, and edit standard office correspondence and documents
• Support office move logistics and renovation coordination
• Provide backup coverage for other offices to ensure continuous support
• Maintain, organize, and archive office files and reference materials
• Manage personnel check-in / out procedures and access requests
• Greet and escort office visitors and guests
• Record and manage time and attendance; troubleshoot system issues
• Administer internal databases and SharePoint; run reports and perform data clean-up
• Arrange and coordinate travel, including passports, visas, and itineraries
• Prepare and submit travel, POV, and training vouchers
• Order and track office supplies; maintain inventory and coordinate equipment repairs
• Sort and distribute mail, faxes, and other forms of communication; track status of incoming / outgoing documents
• Manage clearance passing, visitor access, and vault custodian duties
• Execute routine or transactional steps in workflow processes
• Track, maintain, and analyze program-related metrics or statistics
• Update assignment-specific spreadsheets and databases
• Research and analyze data from various sources; prepare and present status reports
• Interpret and act on policy guidance in coordination with Sponsor
• Draft and deliver briefings or written products for internal and external audiences
• Monitor budget execution and assist with spend plan tracking
• Review process documentation for accuracy and completeness
• Ensure compliance with Sponsor policies and procedures
• Independently troubleshoot issues and perform quality checks
• Analyze workflows and recommend improvements to enhance efficiency
• Share best practices to support continuous improvement in administrative functions
• Other duties as required or delegated by the Program Manager

Required Qualifications :

Required Security Clearance :

Preferred Qualifications :

Physical Requirements :

Patriot Group International Inc. is a global mission support service provider with expeditionary capabilities, providing services to select clients within the intelligence, defense, and private sectors. PGI is a veteran-owned and operated company with experience performing in over 50 countries, including austere and high-threat environments.