Senior Manager, Program & Grants Administration

Job Description

Job Description

ABOUT BREAST CANCER RESEARCH FOUNDATION

Breast cancer is a complex disease with no simple solution. Every diagnosis is unique and puts lives at risk. We must stop breast cancer in its tracks, and research is the answer. Founded in 1993 by Evelyn H. Lauder, the Breast Cancer Research Foundation is the largest private funder of breast cancer research in the world. We invest in a wide range of research—including prevention, diagnosis, treatment, survivorship, and metastasis—because each area of investigation informs another, propelling us toward the solutions we urgently need. We convene and connect the best minds in science—giving them the opportunity to pursue their most innovative ideas. Our combination of investment and cross-disciplinary collaboration accelerates the entire field and builds momentum for new discoveries. BCRF-funded investigators have been behind every major breakthrough in breast cancer research, and the field is moving faster than ever. We are fueling the world’s most promising research and we can’t stop now.

ABOUT THE ROLE

Reporting to the Managing Director, Research Program, the Senior Manager, Program & Grants Administration will join the Research team. The Senior Manager, Program & Grants Administration is a newly created position that will work closely with Research Program directors in the development and implementation of program operations including but not limited to : program announcements and RFAs, program metrics and reports, steering / review committee scheduling and meeting minutes, application and review, pre- and post-award grant administration. In addition, the Senior Manager, Program & Grants Administration will manage a small portfolio of initiative and special program awards and function as part of the grant administration team. The role is expected to evolve to support the needs of BCRF’s expanding research program and thus provides opportunity for growth and advancement for the right candidate.

This position is based in New York, New York. BCRF currently requires staff to work onsite a minimum of three days per week.

Primary Responsibilities

Program Administration

In coordination with the program lead, Senior Manager, Program & Grant Administration will :

Develop, review, and execute initiative program announcements / requests for proposals

Develop and review program applications, forms, templates, and deliverables

Schedule, attend, and record steering / review committee meetings and provide meeting minutes

Prepare and distribute meeting materials

Manage committee meeting action items / deliverables

Program Evaluation & Reporting

Design and implement evaluation processes that measure program outcomes and impact

Partner with Initiative Leads to analyze program metrics

Develop internal and external reports that synthesize results for internal and external stakeholders

Translate evaluation results and investigator outcomes into actionable program improvements

Grants Administration

Manage application and review processes in ProposalCentral, including reviewer settings and assignments, applicant ranking and scoring reports

Manage all pre- and post-award grant management through the grant lifecycle, including but not limited to contracting, regulatory documents, scheduling and reviewing deliverables, managing grant payments / refunds, amendments, and closeout

Serve as primary contact for applicants and awarded investigators, awardee institution officials, and when applicable, external partners

Serve as the lead grants administrator for a small portfolio of initiative and special program awards

Assist as needed in general grants administration during high volume periods

ABOUT YOU

You are motivated and driven, as demonstrated by a willingness and enthusiasm to identify and undertake new challenges that contribute to program innovation and / or efficiency. You have a verifiable history of being able to work collegially in a cross-functional and collaborative environment but are comfortable working independently. You have a passion for the mission and work of BCRF.

In addition, you have the following qualifications and experience :

Minimum of 5 years of experience in program administration including grant lifecycle logic and workflow, experience in medical nonprofit or academic setting a plus

Competency with grant lifecycle software, experience with ProposalCentral a plus

Bachelor’s degree in a related field preferred

Expert competency in Microsoft Office suite, primarily Excel, and Adobe, familiarity with database and analytical software a plus

Professional oral and written communications

Excellent time management skills, with the ability to manage multiple projects simultaneously, meet deadlines, and deliver quick turnaround in a high-energy environment that requires attention to detail and accuracy, discretion, flexibility, and a superior work ethic.

Professional credibility, intellectual depth, maturity, sound judgment, and the ability to work with confidential information.

Other duties as may be assigned

Travel : Some participation in events beyond normal office hours, which are scheduled in advance, and occasional domestic travel for training purposes.

Compensation and Benefits :

This is a full-time exempt role. The salary range for this role is $78,000 – $85,000. Our compensation packages include an exceptional benefits package focusing on employe physical, mental and financial wellness. More specifically we offer

Medical, dental and vision coverage from the first day of employment; with the election of certain medical plans, BCRF helps significantly defray the cost of out-of-pocket expenses with contributions to a health reimbursement account or heath savings account.

The opportunity to enroll in pre-tax Commuter Transit, Flexible Spending Account or Health Savings Account and Dependent Care Account from the first day of employment.

401K, with up to a 5% match each pay period; employee contributions and any match are immediately fully vested

Paid parental leave offering 18 weeks 100% paid leave for a birthing parent and 12 weeks 100% paid leave for non-birthing parent

Paid Time Off including

15 days of annual vacation time in first year of employment, increasing with length of service

7 days of annual paid sick time

Paid holidays along with BCRF wide half days and summer Fridays

To Apply :

Please submit a CV and cover letter expressing your intention to apply for the role. After uploading your CV, please select the "upload attachment" option on the next screen to provide your cover letter.

Only candidates short-listed for an initial interview will be contacted. Please, no phone calls.

Our Commitments

BCRF upholds an equal opportunity employment policy and employs personnel without regard to race, creed, color, ethnicity, national origin, ancestry, religion, sex, sexual orientation, gender identity or expression, marital status, age, physical or mental ability, veteran status, military obligations, genetic information, or any other basis protected by applicable law. This policy applies to all applicants, employees, consultants, third-party workers.